Job description
Location: Central Office Anticipated Start Date: May 15, 2023Terms of Employment: 12-month positionCompensation: Salary to be determined based upon experience. Benefits in accordance with employees individual contract.
Qualifications:
- Minimum of a Bachelors degree in either education, human resources, or other related fields, Masters degree preferred.
- At least five years of full-time or equivalent part-time experience in human resources, public sector, particularly municipal and/or school district, preferred.
- Excellent understanding of HR functions, principles, and procedures of public human resource administration, including; HRIS and payroll computer applications such as MUNIS, SchoolSpring, Frontline, and ASPEN.
- Strong project management skills, problem-solving, and analytical skills with the ability to conduct and facilitate discussions with supervisors, hiring managers, committees, and candidates
- Strong project management skills, problem-solving, and analytical skills with the ability to conduct and facilitate group discussions.
- Ability to interpret, make sound judgments, and present complex information such as regulations, policies, or services, and explain and interpret this for all staff.
- Successful completion of a criminal record check (C.O.R.I.) and national criminal background check (fingerprinting).
- Directs recruitment and hiring activities, including the posting of vacancies, and assisting the school administration in screening, selecting, and interviewing candidates.
- Applies strategies such as the use of social media, job fair events, and the creation of materials that support recruitment for various positions.
- Ensures hiring procedures and strategies to promote increased workforce diversity, including attendance at job fairs and recruitment events.
- Conducts the initial orientation of staff members regarding personnel matters, including collective bargaining agreements, employee benefits, and matters relating to identification verification and/or work eligibility.
- Coordinates uniform hiring criteria, screening protocol, school employee job descriptions, CORI and SAFIS background check process, and maintenance of application materials.
- Monitors and reviews job classifications and salary structures and recommends changes as required; revises and maintains job descriptions. Works with the administration to draft job descriptions. Implements and oversees related salary and classification studies.
- Assists in the planning and implementing New Employee Orientation, Mentor Training, and New Teacher Induction Courses.
- Develops, publishes, and maintains handbooks, including the school district employee handbook and human resources procedural manual, and online and website resources related to personnel.
- Manages position requisitions and evaluates documentation (e.g. employment verification forms, applications, salary schedules, changes in employment status, licensure renewals, etc.) in conformance with Collective Bargaining Agreements, district policies, and state requirements.
- Creates and maintains the supervisors' guide for new hire onboarding and acclimation.
- Performs and supervises the preparation and submission of personnel, payroll, and benefits documents for new employees to the business office/payroll staff.
- Collaborates with payroll to oversee all issues related to an employees salary and benefits enrollment.
- Interprets and implements policies pertaining to licensure, classification, assignment, compensation, and other related areas
- Manages and maintains a central computerized personnel system; Ensures that the employee database is updated with the most current data on staff qualifications, licensure, mandated training, and endorsements, including official personnel records in compliance with State and Federal laws and best practice guidelines, including salary information, benefits, and attendance.
- Oversees systems for documenting staff absences, including personal, vacation, and professional leave for all employees, and answers inquiries from staff regarding balances, entitlements, and policies and procedures.
- Receives, processes, and coordinates all personnel transactions, including leaves of absence, resignations, transfers, reassignments (voluntary and involuntary), etc.
- Collaborates in implementing the contractual Sick Leave Banks and, as a member of the districts Sick Bank Committee.
- Maintains a list of teachers advanced study credits.
- Collaborates in completing the seniority lists for certified, classified (represented and non-represented) employees.
- Prepares all personnel contracts entered into by the district, including individually negotiated contracts.
- Ensures Criminal Records Investigations (CORI) for all employees, volunteers, contractors, and Statewide Applicant Fingerprint Identification Services (SAFIS) results are maintained.
- Has working knowledge and understanding of the Family Medical Leave Act (FMLA) and coordinates and manages the FMLA process for all school employees on medical leave, including composing leave of absence letters in accordance with union contracts and FMLA. Audits records periodically to ensure compliance and completeness.
- Manages the substitute processes through Frontline or other software. Provide for the onboarding and necessary training of substitute teachers.
- Advises applicants and the public on career opportunities and explains the application and hiring procedures.
- Assists in preparation for the recruitment program for professional and non-professional staff, including advertisement and posting open positions.
- Attends and represents the District at meetings, training, seminars, and conferences related to human resources; participates in committees as requested.
- Develops and maintains the school district employee handbook, personnel procedures manual, and web-based employee resources.
- Analyzes and responds to salary surveys and similar inquiries.
- Prepares required federal, state, and local reports and associated documentation.
- Assist with building a vibrant culture at Hingham Public Schools.
- Works with others in the Finance office to prepare materials and maintain files for the various bargaining groups, administrators, administrative evaluations, collective bargaining, and legal matters. Must have a thorough knowledge of bargaining unit contracts and be able to interpret and provide guidance on interpretation. Implements contract obligations within the various systems to monitor and ensure accurate accruals and compensation.
- Assures adequate supervision and evaluation procedures are implemented throughout the District, and related contractual guidelines are followed.
- Provides assistance and advice to principals and other supervisors with the observation, documentation, and evaluation of staff members.
- Functions as the Districts designated agent in such matters as workers compensation, civil service, affirmative action/EEO, ADA, HIPAA, and FLSA and works with the Town Benefits Coordinator to process 1st Reports of Injury for Workers Compensation files.
- Prepares and submits employment-related reports as required by State and Federal law, School and Town policies, and collective bargaining agreements.
- Works in collaboration with the Student Information Officer to prepare and submit the EPIMS Report to the DESE.
- Participates in the development and implementation of the districts goals as a vital member of the central office team.
- Assists the Town with the open enrollment process for all insurance benefits; Coordinates all continuing insurance self-payments.
- Manages employment verifications, unemployment requests for information, and other HR projects.
- Assists individual staff members when personal or professional situations arise in order to support them through leaves, FMLA, ADA accommodations, or in the transition to retirement.
- Performs other duties as requested or assigned by the Superintendent or Business Manager.
- Work independently and apply detailed organizational or program knowledge while working tactfully and in a supportive manner with employees.
- Exercise sound judgment in handling confidential information and matters of a sensitive nature.
- Maintain a good working relationship with all co-workers and the general public.
- Balance and coordinate a workload for multiple projects.
- Prepare written reports, policies, and procedures in a clear and concise manner.
- Written and oral communication skills.
- Willingness to work in a fast-paced environment.
- Experience with essential office technology, including word processing, spreadsheets and database software.
- Protects confidentiality of records and information about staff and uses discretion when sharing any such information within legal confines.
- The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Normal office environment, not subject to extremes in temperature, noise, odors, etc.
- Regular interruptions to assist staff members.
- May spend extended periods of time at a computer, on the telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.
- Some travel by personal automobile; attendance at off-site meetings.
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