BALLAST HOSPITALITY | ACCOUNTING MANAGER

OUR EXCITING WORK ENVIRONMENT

Ballast Hospitality is a Hospitality Management Company with a core business focused on developing innovative and highly conceptualized food and beverage concepts. Founded in 2015, Ballast Hospitality currently operates in Charleston, SC, and the US Virgin Islands.

In recent years, Ballast Hospitality has been recognized as an industry leader with a foundation built upon unparalleled customer service standards, setting and exceeding industry standards within the hospitality and foodservice industries, hiring the industry’s best front-line talent, implementing successful programs, and processes, and delivering impressive guest satisfaction with ease. Ballast Hospitality currently employs/contracts/manage 100-110 individuals between our South Carolina and US Virgin Islands operations. We believe in a safe and vaccinated workplace.

The ideal candidate is a self starter, practiced problem solver, detail-oriented, maintains a calm demeanor under pressure, persists to get the job done, and enjoys working alongside a small team to improve performance and increase profits. This is a fantastic opportunity for anyone looking to take the next step and get their foot in the door with a fast-growing company.

THE OPPORTUNITY

The Accounting Manager works under the supervision of the owner/operator. The Accounting Manager is responsible for managing the financial reporting, bulling, collections, payroll and budget preparation. The Accounting Office Manager will be a full-time [40-45 hours per workweek] position. Areas of Responsibility will cover a range of accounting, business, training, and reporting solutions.

RESPONSIBILITIES

• Manage administrative & accounting duties, including day-to-day office tasks, communications, and accounting activities. Complete job responsibilities and performance objectives in a timely and efficient manner in accordance with Ballast Hospitality’s standards. Perform other duties and responsibilities as required or requested.
• Maintain up-to-date accounts payable entries as invoices & expense receipts are produced.
• Designate items on invoices/expenses to categories based on Ballast Hospitality’s split sheets & detailed chart of accounts to ensure the accurate cost of goods & expense reporting allocations.
• Ensure accurate and consistent financial reporting [daily, weekly, monthly] for all concepts.
• Bank, Petty Cash, and Daily Cash Drop Reconciliations as needed for all concepts.
• Monthly/period-end reconciliations of bank accounts and credit cards.
• Inventory liaison with on-site concept teams, to ensure accurate inventory reporting and data entry into Restaurant 365 at each period-end.
• Learn payroll process for all US & USVI companies. Assist in US / USVI payroll processing as needed; grow to manage US payroll processing for all stateside-concepts.
  • Assist with bi-weekly payroll reporting & filing as necessary.
• Willingness to travel: Travel to concepts in USVI for on-site accounting and admin support, reconciliations, management/staff training on accounting procedures, accounting procedures spot checks, etc.
• Keep Ballast Hospitality promptly and fully informed of all issues and take prompt direct action where necessary.
• Ballast Hospitality - Accounting Management:
  • Processes/Systems/Procedures:
    • Complete special accounting-based projects as assigned or necessary for the success of the company.
    • Constantly evolving & contributing to the Ballast Hospitality Team by refining processes and bringing valuable ideas to the table for improved company & concept growth.
  • General Accounting Management:
    • General accounting management of management company business activities.
    • Receivables
    • Payables
    • Allocations
  • Payroll Management:
    • Management of Payroll Preparation
    • Management of Payroll Submission
    • Management of Payroll Internal Reporting
    • Management/administration of quarterly/annual payroll reporting [ADP]
  • Travel Coordination/Management:
    • Management of travel coordination for all Ballast Hospitality staff.
    • Creation and implementation of Travel Per Diem Program
    • Timely Reimbursement/Allocation of Travel Expenses
    • Manage travel accounts & logins
    • Manage corporate accounts with airlines, hotels, car rentals, etc.
    • Reporting of travel expenses
  • Meeting Management:
    • Organize Weekly Manager Meetings [Concept Level]
    • Capture and Manage Meeting Notes [Concept Level]
  • Allocation Management:
    • Track concept level expenses incurred by Ballast Hospitality.
    • Invoice Concepts weekly/bi-weekly for reimbursement.
  
  

QUALIFICATIONS

• Honesty, integrity, self-discipline, initiative, leadership ability, detail-oriented, and outgoing nature.
• Ability to prioritize while handling multiple projects.
• Experience with Restaurant 365 is preferred.
• Exceptional communication skills, both spoken and typed.
• Strong analytical skills; ability to define problems, collect data, establish facts, draw valid conclusions and make sound recommendations.
• Skilled in mathematics, time management, and typing.
• Must work well with others, and be receptive to direction from peers & supervisors.
• Minimum Bachelor’s Degree in accounting or finance, or equivalent experience.
• Ability to manage multiple accounts, make recommendations on improved workflow, and audit books for accuracy.
• Ability to work weekdays [Monday through Friday], during normal business hours. Hours to be set & determined by management and maintained on a consistent schedule on a weekly basis.
• Strong knowledge of and ability to work with Restaurant 365 for accounting & bookkeeping purposes, as well as reporting.
• Proficient with Microsoft Excel & Microsoft Word. Able to create, manage & manipulate spreadsheets. Able to create & manipulate word documents, as needed.
• Ability to manage multiple business email accounts and calendars.

WHO WE ARE

We want you to understand that we also believe in living our values, some of which are:

• Without integrity, all else fails.
• We believe in the ongoing training and development of our staff, and see it as a worthy investment in the future of the company.
• Without creativity, there is no innovation.
• We believe that only a happy and professional staff can give the level of personal service we demand.
• We believe in providing legendary service – the unique and powerful sort of personal care and attention that our guests tell stories about.
• We expect to work hard, exude professionalism, and have fun in the workplace - simultaneously.

EQUAL OPPORTUNITY EMPLOYER

Ballast Hospitality is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.