Job description
Position Details
Position Details
About the Institution
Indiana State University is a world-class center of higher education, located in Terre Haute, Indiana, and serving a multi-state region that stretches from Indianapolis to St. Louis, Chicago, Louisville, Cincinnati, and beyond. It has been recognized by the Princeton Review as among the best universities in the Midwest.
Indiana State is a beautiful, pedestrian-friendly campus located within walking distance of local shops, restaurants, and activities in Terre Haute’s historic downtown district. Situated near the Indiana-Illinois border, the campus is about an hour’s drive from Indianapolis and within a few hours of other major metropolitan areas.
Indiana State, one of the most diverse campuses in Indiana, is a welcoming community of students, faculty, and staff representing most U.S. states and many countries around the world. There are more than 260 student-run organizations offering activities and entertainment throughout the year, along with 15 NCAA Division I athletic teams, a first-rate student recreation center with numerous classes and recreational sports programs, and a Performing Arts Series and University Speakers Series that bring national touring productions and speakers to campus.
Indiana State is a place of belonging where students, faculty, and staff learn and thrive together. Join our Sycamore family!
Comments to Applicants
Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.
This position is open until filled. The review of applications will begin on March 22, 2023 and will continue until the position is filled.
This position is open until filled. The review of applications will begin on March 22, 2023 and will continue until the position is filled.
Job Title
Graduation Guarantee Analyst
Department
Office of the Registrar
Work Schedule
Monday – Friday 8:00-4:30 Extended hours as needed
Notice of Vacancy Number
23-00069
Desired Start Date
Open Date
03/08/2023
Close Date
Open Until Filled
Yes
Job Category
Staff-Non-Exempt Professional
Job Type
Staff - Full-Time
Pay Grade
10
Hourly Rate or Salary Range
$20.65/hr
Benefits Associated with this Position
- Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
- Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
- TIAA Retirement Contributions: Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU. The contributions are vested immediately. There are 40 investment options from which to choose.
- TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
- Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate.
- Sick Leave: Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
- Vacation: Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year
- Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
Optional Benefits
- Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
- Voluntary Vision Plan: May enroll within the first 31 days of employment date.
Job Summary/Basic Function
The Graduation Guarantee Analyst position coordinates day-to-day objectives associated with the oversight of the 4-year graduation guarantee and legislated degree maps. This position will serve as a consultant to colleges, departments, advisors, and students ensuring university and state processes, policies, and regulations are met; as well as executing processes, communication, and training used to support student success initiatives.
Specific Responsibilities
Required Relevant Education & Experience
Education: Master’s Degree; Experience: 5+ years of relevant work experience.
Required Field(s) of Study
NA
Preferred Relevant Education and Experience
Supervisory Responsibilities
Has authority or responsibility over staff employees, students, or graduate assistants on a regular basis but is not a direct supervisor.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Experience with Higher Education ERP systems like Banner, Math and basic accounting skills, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
Qualifications & Disclaimer
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Position Reappointment Required
No
Job Duties
Essential Duties and Responsibilities
Manage the communications (and the systems) in relation to the graduation guarantee and legislated degree maps; interacting with students, parents, staff, advisors, faculty, and colleges. Ensure student record document retention compliance is followed, ensuring compliance with university and the Indiana Commission of Higher Education legislated degree maps.
Essential Duties and Responsibilities
Manage business processes in relation to the graduation guarantee and legislated degree maps. Work with academic units to verify each program’s degree map to outline the common pathway for student success. Ensure accuracy of and/or maintaining degree map templates and individualized student degree plans. Work with the Registrar’s technical area to ensure reporting needs are met to assist advisors, colleges, and administration with needed Graduation Guarantee data. Utilize critical thinking and data analysis to assist with course demand and additional student success initiatives. Proactively identify process gaps to improve student success. Ensure compliance with graduation guarantee and legislated degree maps.
Essential Duties and Responsibilities
Manage systems training in relation to the graduation guarantee and legislated degree maps. Provide needed training and documentation for students and Indiana State University employees. Training will be ongoing each semester and will be available in multiple formats.
Essential Duties and Responsibilities
Manage systems in relation to the graduation guarantee and legislated degree maps. Maintain systems that support the Graduation Guarantee functions (e.g., student information systems, degree audit and plan, academic catalog, website, M365 applications, and other designated student success software). This position will be responsible for system settings, upgrades, and assisting with degree audit coding.
Essential Duties and Responsibilities
In addition to the graduation guarantee, provide customer relationship management (manage escalated service issues, providing guidance on non-routine inquiries from parents, students, staff, faculty, alumni, external constituents). Support student success initiatives. Ensure compliance with identified policies and regulations.
Essential Duties and Responsibilities
Performs other duties as assigned.
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