The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

This position will be in support of Support Services Department, located at HJF Home Office in Bethesda, Maryland.

HJF is seeking a Front Desk Administrative Assistant to be responsible for greeting and providing information to HJF Home Office visitors. Responsible for receiving, switching and handling a wide variety and heavy volume of incoming phone calls. Also responsible for providing clerical support on an overflow basis. Ensure visitors are checked in a identification is validated.

• Responsible for receiving, relaying, taking messages and handling all incoming phone calls.
• Greets all office visitors and informs staff members of the arrival of expected visitors and advises the appropriate staff member regarding unexpected visitors.
• In coordination with the security department, issue and track of HJF access badges.
• Manage functions of the Datawatch system.
• Issuing parking validation, activate abd deactivate parking, review parking structure access and usage log.
• Generate Support Service workplace tickets for both internal and external clients.
• Assist with administering fingerprints for our employees.
• Performs routine clerical duties and special projects.
• Assists with emergency reponse coordination and emergency evacuation process.
• Assists the meetings team with conference room coordination and set-up.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities

• Excellent oral and written communication skills.
• Ability to manage multiple priorities.
• Personable and customer service oriented.
• Understanding of military background and/or experience in a military setting is a plus.
• Experience coordinating meetings is preferred.

• Lifting: Requires lifting materials up to 10 lbs.
• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

• This position will take place primarily in an office setting.

Education and Experience

• High School Diploma required. Associate's Degree preferred.
• Minimum of 0-2 years experience required.

All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.