Job description
Posting Summary
Working Title
Foundation Program Manager
Role Title
Program Administrative Specialist I
Role Code
19211
FLSA
Exempt
Pay Band
4
Position Number
27600069
Agency
Southside Va Community College
Division
Southside Va Community College (Div)
Work Location
Brunswick - 025
Hiring Range
Minimum $38,894, commensurate with experience and qualifications
Emergency/Essential Personnel
No
EEO Category
B-Professional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday through Friday, day hours
Sensitive Position
No
Job Description
Thank you for considering employment with Southside Virginia Community College (SVCC). We are committed to attracting and retaining a diverse workforce that enhances our status as a recognized Great College to Work For by the Chronicle of Higher Education for 12 years! With the goal of ensuring the equal educational opportunity for all students, SVCC embraces diversity among our students, faculty, staff and the communities we serve as an integral part of our history, a recognition of the complexity of our present state and a call to action for a better future.
SVCC is located in a rural setting of rolling hills, pine and hardwood forests, and farmland. There is easy access to nearby metropolitan Richmond, Virginia, the state’s capital, as well as Raleigh, North Carolina, and Lynchburg, Virginia. The area is famous for its two lakes, Gaston and Kerr, and a multitude of state and national parks which offer recreational opportunities such as fishing, boating, skiing, jet-skiing, hiking, horseback riding, picnics, and relaxation. The area also offers sports arenas for baseball, softball, soccer and beautiful golf courses. There are cultural activities including various theaters and arts councils offering concerts, plays, and live entertainment, and there are many local festivals held throughout the year.
SVCC is currently seeking applicants for a Foundation Program Manager for the Christanna Campus in Alberta, VA. The successful candidate must be committed to the mission to provide quality education to a diverse constituency.
As a member of the Institutional Advancement team, this position is responsible for managing the database that drives the Foundation’s fundraising efforts and reporting capabilities. While ensuring data integrity, the incumbent will write queries and reports that will inform fundraising strategy. In addition, the position will manage all gift processing and donor acknowledgement and coordinate the deployment of direct mail and email campaigns. The position will be responsible for coordination of all board and committee meetings including preparation and dissemination of materials and minutes.
The position is also responsible for Foundation operations, ensuring that data and gift processing procedures meet best practices standards and the office operates efficiently.
This position manages the SVCC Foundation scholarship program by providing oversight and direction. This demands an integration of complex functions including student advising on the process, coordination with other departments such as the business office, financial aid, academics and student services. The Foundation Program Manager provides oversight of the application and awarding process, marketing the scholarship program and preparation of payment vouchers and/or invoices for scholarships.
Duties include but are not limited to:
Duties include but are not limited to:
- Develop Marketing communications plan to promote scholarship application process
- Collaborate with other student outreach areas to ensure scholarships are promoted broadly
- Provide support to students and parents through phone calls, email and written communications at all stages of the scholarship process
- Facilitate scholarship application and awards process
- Manage donor data base and gift processing
- Initiate and track purchases and provide budget tracking
- Provide supervision of a part-time administrative support person and/or work-study student
- Assist grant writer in preparation and submission of grants and grant reports
- Work with webmaster to maintain accurate information on Foundation website pages
- Assist with the coordination of events and special projects both for the college and the Foundation
- Represent the College at community events
- Build collaborative relations with other college departments
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Bachelor’s degree
- Experience commensurate with the position’s duties; or an equivalent combination of training and experience
- Experience working with racially, economically and age-diverse individuals
- Project management skills
- Experience in managing databases, running basic queries and reports, and distributing information in a professional manner to a variety of stakeholders
- Ability to organize and prioritize work
- Experience with responsibility for office operations
- Excellent customer service experience
- Excellent proofreading and editing skills
- Strong technical background with technology and advanced personal computer skills
- Strong working knowledge of MS Office or comparable software suites
- Ability to work independently as well as flexibility to work within a team environment and with a wide variety of stakeholders
- Ability to respond meaningfully to the needs of individuals with respect, sensitivity and civility
- Ability to give instructions to others, arrive at decisions, develop conclusions and solutions
- Ability to independently plan, independently organize and implement multiple assigned responsibilities, and work well under pressure to meet deadlines
- Ability to handle confidential information, use professional discretion, and exercise ethical conduct
- Ability to work periodic evenings and weekends
Preferred Qualifications
- Demonstrated experience with fundraising projects (individuals, businesses, and community organizations) for philanthropic purposes
- Experience coordinating events
- Experience using Constant Contact or other e-mail distribution platform
- Experience working with boards and committees, including meeting preparation/logistics, material preparation and minutes
Operation of a State Vehicle
Yes
Supervises Employees
No
Required Travel
occasional travel to off campus centers and community events
Posting Detail Information
Posting Number
CLS_2065P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
03/17/2023
Job Close Date
07/17/2023
Open Until Filled
Yes
Agency Website
Contact Name
Theresa Henderson
Email
theresa.henderson@southside.edu
Phone Number
434-949-1089
Special Instructions to Applicants
This position is open until filled. First review of applications will begin on Friday, March 31, 2023. For initial consideration, a completed state application must be submitted by that date. The selection committee may determine the need to review additional applications after the initial review as needed.
This is a full time position with state and VCCS benefits. Applicants must apply online by submitting a state application through this site. Applicants must create a user account to apply online. If you are state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at
SVCC does not discriminate on the basis of race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Shannon Feinman, Vice President of Finance and Administration, 109 Campus Drive, Alberta, VA 23821, 434-949-1005.
Women, minorities, and those with disabilities are encouraged to apply. In compliance with the Americans with Disabilities act (ADA and ADAAA), SVCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
This is a full time position with state and VCCS benefits. Applicants must apply online by submitting a state application through this site. Applicants must create a user account to apply online. If you are state employee who has been affected by Policy 1.3 Layoff and possess a valid Inter-agency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the Card BEFORE the closing date for this position. The Card may be scanned and attached to the application or faxed to (434) 949-0708. Please include your name, the position number and the position title on the fax cover sheet. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your VCCS applicant portal account for the status of your application and the status of this recruitment. For more information about this position or other vacancies within our agency, please visit our website at
SVCC does not discriminate on the basis of race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Shannon Feinman, Vice President of Finance and Administration, 109 Campus Drive, Alberta, VA 23821, 434-949-1005.
Women, minorities, and those with disabilities are encouraged to apply. In compliance with the Americans with Disabilities act (ADA and ADAAA), SVCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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