Job description

ECLI-VIBES, a fast-growing not-for-profit human service agency, is seeking a Finance Assistant to join our team. As a Finance Assistant, you will be responsible for recording accounts payable and accounts receivable, processing invoices and finance requests, managing budgets and ledgers, and providing administrative support during budget preparation. Additionally, the Finance Assistant will be responsible for billing out for services rendered on local, state, and federal grants, as well as recording and allocating donations. This role requires a good understanding of accounting and bookkeeping procedures, as well as strong organizational skills and the ability to manage multiple projects and priorities.

This is a great opportunity to join ECLI-VIBES during an exciting period of growth for our finance department. As a Finance Assistant, you will have the chance to contribute to our organization's mission while honing your skills and advancing your career. We are looking for candidates with a BA or BS in accounting, finance, or a related field or equivalent experience, along with at least two years of experience in roles such as general ledger, bookkeeping, finance analyst, finance, banking, or administrative assistant. If you are looking for a dynamic, mission-driven organization that values growth, teamwork, and excellence, we encourage you to apply.

At ECLI-VIBES, we are dedicated to supporting our local community through service and advocacy. Our team leads with love, kindness, and compassion, and our core values reflect how we conduct everyday business. We utilize a victim-centered and trauma-informed approach to provide comprehensive, high-quality services to all survivors of trauma. Our short-term goal is to address the symptoms of trauma, with the long-term goal of addressing the underlying issues in an effort to break the cycle of violence for good.

Job Duties & Essential Functions:

• Process all financial transactions using Fundez.
• Accounts Payable – Timely processing of invoices and other payment requests
• Accounts Receivable - Recording and reconciliation of all revenue from offline and online sources
• Bank deposits
• Maintain hard and digital copies of financial transaction records
• Process bi-weekly payroll
• Other assignments and tasks may be added at the discretion of the Director of Finance.
• The Finance assistant is the primary bookkeeper for the organization
• Prepare and submit contract and program vouchers and invoices as noted in each contract and on time

Qualifications:

• Bachelor’s degree in accounting is a plus
• Two to three years of related experience
• Strong verbal and written communication skills
• A team player as well as able to work independently
• Well-developed organizational and time management skills
• Dependable and dedicated
• Working understanding of Google Applications, Advanced MS Excel skills
• Experience with QuickBooks and/or Fundez, Justgrants, ASAP (Department of Justice), Suffolk Stats, Grants Gateway, Contract Management System (NYS), e-snaps (HUD)
• Ability to establish and maintain healthy working relationships
• Ability to manage multiple projects and priorities
• Respect for and adherence to confidentiality is required
• Strong attention to detail and follow-through
• Well-developed customer service orientation
• Ability to work effectively under pressure
• Strategically organized, with strong analytical skills, flexibility, and sharpness
• Strong decision-making skills and willingness to learn and develop professional skills

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Islandia, NY 11749: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location

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