Job description
Posting Details
Title
Facilities Work Order Administrator
Posting Number
S01053JP
Department
Facilities Management Administration
Job Summary
The Work Order Administrator serves as the liaison and point of contact for distribution, prioritization, and coordination of all work orders from Facilities Management and the campus community using a computerized work order system.
- Manage, maintain, and administer all electronic work orders
- Reconciliation of accounts for monthly billing and sub-ledger reporting.
- Provide fiscal year-end review and reporting and review Safety and Security reports for student damage.
- Create and coordinate set-up work orders for Events and Summer Programs
- Assist Facilities management staff as needed and cover for office staff as necessary
- Maintain an inventory of the wireless CMMS devices and assignments.
- Review and schedule with outside pest control vendor for campus wide pest control management.
Hourly range for this position is expected to be: Minimum $23.00 – Maximum $25.50/ per hour (This role is eligible for overtime)
Education/Skills Requirements
Required:
- A high school diploma or equivalent
- Strong data entry skills
- Excellent customer service skills
- Ability to handle a high volume of detailed work in an environment with multiple interruptions and changing priorities
- Strong verbal and written communication skills
- Ability to work in multiple software environments while analyzing and assimilating information from various sources
Experience Requirements and/or Equivalents
Required:
- A minimum of 3 years’ in a customer service and/or data entry experience
- Proficiency with Microsoft Office Suite (Word, Excel, Access and Outlook)
Preferred:
- Experience with the TMA work order system or EMS software, basic CAD skills,
- Working knowledge of Facilities operations
Standard Work Days and Hours
- This is a full-time, year round position (1.00 FTE)
- Monday through Friday, 40 hours/per week primarily working between the hours of 7:00 am – 3:30 pm.
- May be required to work occasional overtime, nights, weekends, and holidays during peak periods.
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category
Full Time Year Round
FTE
1.00
Benefits Eligible
Yes
Pay Type
Hourly
Background Check Package Requirements
Support Staff
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
01/31/2023
Applications Accepted Until
Open Until Filled
No
Type of Posting
Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
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