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POSITION PURPOSE
This position will manage the overall facilities, space and safety of Guggenheim Hall, and Aerospace Engineering Research Building (AERB,. This position has responsibility for the purchase, installation, maintenance, design, repair and modification of electronic, scientific and engineering equipment in the department and proactively manages the undergraduate educational laboratories to ensure all experiments run smoothly, effectively and safely prior to each quarter of instruction. The Facilities Manager will also serve as the primary point of contact regarding the coordination of facilities, safety and security issues as well as in interactions with campus organizations such as Physical Plant, UW IT and Creative Communications.

This position is expected to be a leader in the department and in addition to technical skills for maintaining equipment and overseeing renovations, they are expected to be a good communicator with a wide variety of stakeholders as well as have skills in building support for initiatives. This position is part of a collaborative team both for facilities support and also for overall departmental support. They are expected to engage stakeholders appropriately in projects and work with the administrator to ensure that projects are completed within the larger departmental, college and university contexts in ways that support the research and teaching mission of the University.

This position will be working with staff and faculty within Aero & Astro as well as in the College of Engineering on facilities issues related to safety. This position will also work with student employees on educational lab oversight and maintenance as well as student extracurricular access and training.

DUTIES & RESPONSIBILITIES

General Facilities Management 25%:

Proactively engage stakeholders in projects.

Create and maintain a communication plan with regular updates concerning safety, building changes and other applicable information.

Act as project manager for logistics of lab, office, and instructional space renovations and improvements for new faculty, established faculty, staff, and instructional development as demands and numbers of undergraduate majors expands. This may include planning around specialized systems and equipment as well as ensuring appropriate documentation and communication are maintained. All projects in the department need to be facilitated in a way that takes into account the larger departmental, college and university context.

Communicate and plan with vendors and/or Facilities Services (HVAC, Central Plant, electrical, plumbing, signal shops, etc.), Environmental Health and Safety, Capital Projects Office and Computing & Communications to ensure efficient, phased work.

Manage the department's needs for assistance with facilities. Work directly with College of Engineering facilities staff, Physical Plant staff and others to design projects, obtain bids, locate funding, ensure work is initiated, supervise progress of work and verify completion for all A&A facilities projects.

Develop and manage a Facilities Services Help Desk to ensure prompt response to all requests and scheduling of subsequent work to resolve issues reported.

Initiate, direct and monitor all maintenance activities and security measures for A&A facilities.

Maintain active and updated space inventory and process requests for modifications as required.

Provide information to the Space & Allocation Committee Chair and department Administrator for assigning space to visitors/new professors/post-docs etc. Based on funding priority and availability.

Ensure all building spaces are clean, properly furnished, safe, in working order and organized at all times.

Maintain and manage departmental equipment inventory system, including annual equipment audit; ensure adherence to University policies and procedures.

Coordinate moves/relocations of offices, laboratories, equipment and personnel.

Ensure appropriate and timely installation of utilities and furnishings.

Contract with Transportation Services when needed for moves/relocations.

Authorize and manage building access operations via card key or physical key. Oversee maintenance of key inventory, key assignments, and records

Anticipate future space requirements and suggest ways to create new space in current structures.

Serve as a member of the department Space & Allocation Committee.

Attend College of Engineering and University facility related meetings and workshops as needed.

Create and maintain documentation for facilities processes

Health & Safety 20%:

Act as main point of contact regarding safety for A & A Interface with Physical Plant, Environmental Health and Safety, UW Police, Seattle Fire Department and College of Engineering on health and safety issues, security, and other facilities-related matters, such as annual lab safety inspections.

Maintain compliance with fire and safety codes, and ensure immediate correction of violations.

Serve on UW Safety Committee (Group 9).

Collaborate with other engineering departments to improve existing processes.

Serve on the department Safety Committee.

Working with the A&A Safety Committee, implement and enforce safety procedures and accident prevention programs for A&A facilities and personnel.

Serve as the lead floor monitor for Guggenheim Hall and AERB, and arrange for yearly training and review on how to respond in emergency situations and during evacuation drills.

Maintain departmental emergency plan and UW Health and Safety Plan.

Machine Shop Management 20%:

Ensure all building spaces are clean, properly furnished, safe, in working order and organized at all times.

Exercise expertise in operation and troubleshooting of a variety of equipment, including equipment requiring interpretative knowledge.

Initiate, direct and monitor all maintenance activities and security measures for A&A shop facilities.

Maintain active and updated space inventory, and process requests for modifications as required.

Develop and manage a system to ensure prompt response to all requests and scheduling of subsequent work to resolve issues reported.

Manage machine shop and composites lab resources including scrap materials in a way that demonstrates good stewardship of departmental resources

Act as coral administrator for shops including approving scheduling requests, updating calendars as needed, updating user profiles for trainings and updating project groups for courses as needed

Curriculum design and implementation for machine shop courses that complement A&A and other engineering departments’ curriculum.

Lead and instruct operations in the A&A Machine Shop, Structures lab and composites lab.

Provide technical support as needed, including training for staff and students in equipment usage.

Design and facilitate workshops/classes to support hands-on learning relevant to shop safety.

Classroom and Research Lab Support 20%:

Install, repair, modify and maintain the department’s unit operations laboratory and shared instruments facility.

This includes equipment in the following categories: data acquisition devices, analytical instrumentation, experimental apparatuses, and other specialized equipment.

Provide technical support as needed, including training for TA’s in equipment usage for undergraduate courses.

Repair and maintain research equipment or arrange for repair by other campus facilities if appropriate.

Provide technical support and training, if appropriate, and no vendor support exists.

Make recommendations of new equipment to improve existing experiments or to implement new laboratory experiences as specified by faculty.

Coordinate equipment procurement and installation for new experiments.

Design or modify instrumentation used for instruction or research, based on specifications provided by the faculty.

Manage the electronics/machine shop, the undergraduate lab, and department shared instrument facilities.

Exercise expertise in operation and troubleshooting of a variety of laboratory equipment, including equipment requiring interpretative knowledge.

Staff Management 10%:

Oversee one FTE who supports the classroom and research facilities.

Provide oversight for professional development and performance management.

Perform annual reviews.

May also supervise ASE and student hourly appointments as needed.

Process Improvement/ Policy Development/Documentation 5%:

Serve as a member of the senior staff group which means participating in larger departmental initiatives including strategic planning, departmental events and other projects as needed.

Proactively ensure that the documentation of departmental blueprints including occupants, technical and facilities resources, configurations, guidelines and practices are up to date and accurate and helpful.

Create reports in a timely accurate manner as requested by the Administrator and Space & Allocation Committee Chair.

Actively work to identify opportunities for improvement for facilities that take into account the strategic plan.

Additional duties as assigned.

MINIMUM REQUIREMENTS

Bachelor's degree in engineering or related discipline.

At least 3 years relevant experience/education.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Experience leading cross functional projects or other project management related tasks.

Excellent customer service skills.

Demonstrated ability to effectively listen, understand, and communicate with a variety of clients/customers.

Experience in managing health and safety regulations within an organization and maintaining state and federal rules and regulations.

Demonstrated ability to work in a fast-paced environment, meeting multiple deadlines.

Experience in forecasting and monitoring budgets for operational expenses.

Experience with repairing and maintaining research equipment.

Project management experience – ability to manage multiple projects, priorities, and deadlines.

Demonstrated ability to develop creative solutions for instructional, administrative and research space needs.

Excellent written and oral communications skills.

Experience with Microsoft Suite.

Equivalent education/experience may substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Demonstrated ability to engage stakeholders appropriately on projects.

Demonstrated self-awareness to learn from feedback both from experience and other people.

Demonstrated communication skills working with a variety of audiences.

Demonstrated ability to use office software like Microsoft products and other applications to complete tasks.

Experience creating quotes and interacting with financial systems and a willingness to appropriately engage with these systems.

Initiative to set up their own learning and development plan and experience working with others to get trained.

DESIRED REQUIREMENTS

Work experience in a major research university setting.

Experience in working with Environmental Health and Safety within an academic setting.

Experience working with the CORAL system.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.