Job description
Your Opportunity
‘Facility Coordinator – Corporate Service Centers’ is responsible to bring best-in-class workspaces, facilities and amenity services that align with Schwab’s mission, values, and objectives. Facility Coordinators support the Senior Facility Manager in responsibility of the structure of our buildings, our surrounding property, our building interiors, and customer service to our occupants. Schwab Corporate Real Estate (CRE) is a highly collaborative department with Facility Coordinators partnering with the Senior Facility Manager, Engineering, Events, Security, and Desktop Technology teams to ensure timely and accurate performance of routine, facilities service requests. Regular interaction with CRE managers and contract vendors offers our Facility Coordinators the opportunity to showcase their relationship building skills at their very best. This opportunity is onsite 5 days a week (M-F) in Omaha, NE.
What you are good at
Builds relationships with CRE Staff, CRE vendors and Schwab employees requesting facility services.- Daily monitoring of open and pending work order review and reporting as directed by the Senior Facility Manager.
- Provides guidance to service vendors responsible for completing repairs, upkeep, supply ordering and general services following the direction of the Property Manager and agreement terms and conditions.
- Responsible for accurate and timely preparation of vendor invoicing to ensure proper payments are made following Schwab vendor management and accounts payable policies.
- Responsible to assist service providers with security badge access, escorting, systems access and daily logistics.
- Conduct monthly and quarterly janitorial inspections and ensures proper follow through.
- Maintains building inspection result records; consults and assists the Sr. Facility Manager in closing all related self-generated work orders.
- Responsible for ergonomic work order administration and process execution.
- Support space allocation verification of occupied and vacant seating; updating records of errors found using Schwab CAFM system.
- Assists as requested the Move/Add/Change team on coordinating pre-move in/out clean-up and room numbering quality control.
- Assists as needed on Event & Conference set-up and support.
- Consults in quarterly business reviews on applicable contract service providers supporting the Sr. Facility Manager
- Consults on annual operating budgets and variance explanations and justifications
- Consults in quarterly business reviews on applicable contract service providers
- Assists in maintaining property data bases of changes in address, ownership, and emergency contacts
- Reports to the Senior Facility Manager
What you have
High school diploma or GED- 1-3 years of related experience in facilities or property management
- Basic skills with Microsoft Office Suite.
- Ability to learn CMMS, CAFM and project planning software.
- Awareness of contracts and leases.
- Comfortable multi-tasking, staying calm under pressure and understands what results are expected and the priority of the results.
- Solid computer skills especially with MS Office suite of applications
- Demonstrated written and verbal communication skills, and be an active listener
- CMMS or other work order systems knowledge required
- Demonstrated strength with multi-tasking and prioritizing work with a strong attention to detail
- Positive attitude, enthusiasm, professionalism, and strong work ethic with high level of integrity and ethics
- Ability to develop and maintain strong partnerships and interpersonal business relationships
- Proven ability to work in a fast-paced team-oriented environment across multiple locations and business groups
Why work for us?
Own Your Tomorrow embodies everything we do! We are committed to helping our employees ignite their potential and achieve their dreams. Our employees get to play a central role in reinventing a multi-trillion-dollar industry, creating a better, more modern way to build and manage wealth.
Benefits: A competitive and flexible package designed to empower you for today and tomorrow. We offer a competitive and flexible package designed to help you make the most of your life at work and at home—today and in the future.
TD Ameritrade, a subsidiary of Charles Schwab, is an Equal Opportunity Employer. At TD Ameritrade we believe People Matter. We value diversity and believe that it goes beyond all protected classes, thoughts, ideas, and perspectives.
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