Caring for skin means caring for people

At Beiersdorf, we want to help people feel good about their skin – and our commitment goes far beyond caring for skin. For 140 years, we have developed innovative skin and body care products for well-known brands such as NIVEA, Eucerin, La Prairie, Hansaplast, and Labello. We act according to our purpose, WE CARE BEYOND SKIN, and take responsibility for our consumers, our employees, the environment and society.

Behind every brand, every product and every accomplishment are our more than 20,000 employees. It is for them that we live an inclusive culture of respect and trust that is strongly aligned with our values – CARE, COURAGE, SIMPLICITY and TRUST. We also embrace diversity by valuing the uniqueness of each individual and being committed to equal opportunities for all.

A welcoming workplace that offers personal and professional growth for all individuals.

At Beiersdorf, you’ll find:

• A welcoming workplace that fosters diversity, inclusion and belonging where every team member feels valued, respected, and supported
• Nimble teams that enjoy challenging work and the ability to make an impact
• A dynamic community of life-long learners that values acumen, aptitude and the ability to learn as well as hard skills and established expertise
• A purpose-led company that cares about your personal and professional development with the right balance of structure and flexibility to thrive
• A collaborative culture that leads with care, trust, simplicity and courage

Unique benefits that consider the whole person.
We understand that you have a life outside of work, and we support you with unique benefits including:

• Generous and flexible PTO policy
• Summer Friday hours
• Paid Parental Leave
• Comprehensive Wellness and Benefits program
• Cash Balance Plan (similar to a pension)
• 401k match
• Growing number of Employee Resource Groups or affinity groups - to foster meaningful connections and belonging with other colleagues
• Dynamic work model – a hybrid of in-office collaboration and remote focused work days

Experience, skills and competencies that lend themselves to this role:

We know that experience comes in all forms and we’re not necessarily looking for individuals who can hit the ground running (‘check all the boxes’) but may bring a unique blend of competence and capabilities that can grow into a role and/or bring news skills to the team.

The role of Facilities Coordinator (FC) reports to the office five (5) days a week, which is key to business continuity and proper support of the HQ user experience. The FC responsibilities relate to every aspect of the employee’s (or visitor’s) onsite experience in our collaborative workspace as well as supporting all facility and operational HR programs noted below. The FC will also take over any new facilities or HR operational programs as needed and as they arise.

OVERVIEW:

The Facilities Coordinator will support the organization with facilities, office services, and HR operations which will improve, protect and optimize the employee experience. Success in the role will be measured by well-running facilities/mailroom and related HR operations below with positive employee, visitor and functional leadership feedback.

EXPERIENCE:

Facilities:

Monitor and maintain the HQ space daily (notifying IT teams of issues and making improvements/corrections as needed) insuring employee support is positive and space is clean and maintained and technology is in working order providing the most productive working experience.

• Support all special meeting booking requests in our office (including special room configuration and set-up, if required) and additionally for the building’s 5th floor conference center) through Business Engines (providing instructions to sponsoring employee on usage, timing, food requests, etc.).
• Inspect premises weekly and elevate/address any needed repair (no matter how minor) and any safety deficiencies reporting to the Dir, HR Operations.
• Open required facilities work orders with building vendor using Business Engines.
• Coordinate additional cleaning services with PBM night staffing, as needed.
• Order Town Hall set-up (and break-down) with PBM, building’s cleaning services team.
• Communicate and address any employee/visitor concern regarding health/safety or otherwise poor employee/visitor experience and elevating same with the Dir, HR Operations.
• Support security services or employee calls for entry assistance.
• Order monthly Covid rapid tests, as needed, ensuring adequate inventory of employee daily testing materials with appropriate expiration dates.
• Coordinate visitor registration/visiting and parking process each day.
• Collect, address and share employee/visitor feedback with the Dir, HR Operations providing details of the comment/problem with a recommended solution.

Mailroom Services

• Process and deliver the incoming Fed-Ex / Fed-Ex Ground / DHL and UPS packages.
• Collect and post outgoing mail and deliver department mail to boxes.
• Record all delivered package data on Pitney Bowes ‘Send Suite’ database.
• Review office inventory items and maintain the mailroom storage closet.
• Maintain all HQ admin supplies, shipping/mailing envelopes, boxes, markers, forms stickers, and tape.
• Check paper copiers daily to ensure copiers fully operational at all times and servicing issues are ordered and copiers restore to full functioning.
• Check and load copier paper daily to ensure copiers fully operational at all times.
• Reconcile and pay monthly ODP and FedEx billing.

HR Operations Projects

• File Beiersdorf annual global sustainability report for the affiliate (all facets) each December for mid-January deadline (following year). FC is key contact for capturing and filing data below:
  • Fleet car data
  • BCD travel data
  • Building utility data (contact RFR for breakout and costs)
  • Workplace insurance
  • Employee headcount data (obtained from Manager, Comp & Benefits)
• Coordinate all HR/Facilities purchase order administration.
• Create and finalize all new HR vendors with Procurement, as requested.
• Provide orientation to new employees to the new HQ facility conducting building tours in person.
• Administer badge production process (and decommission) for entry, parking, printing use for all incoming employees and temps.
• Create daily entrance reporting for VP, HR using security tracking system.
• Provide administrative support for the Motorlease corporate car program including:
  • Supporting new fleet car ordering process
  • Creating annual POs ensuring billing correct and timely payment
  • Reviewing online maintenance log and sending reminders if delinquencies (elevating to specific employees and department heads)
  • Coordinating insurance with the Hartford regarding employee accidents.
  • Reviewing and refreshing Motorlease Sharepoint page as the program evolves
• Administrative support of the NA company store:

• Send company store orders twice a month to LeSaint - download the orders from Shopify, upload the orders into excel compatible file, email to LeSaint.
• Review 2x annually review the active product offering and determine which new product will be added to the company store.
• Company store website maintenance: de-list low selling items, de-list discontinued product, add new products, develop and refresh the online content including graphics, layout, typeface and information, perform system maintenance as needed.
• Provide customer service to employees who orders are incorrect, issue refunds as necessary.
• Log employee order issues providing feedback to Logistics and help implement solutions to fix concerns.
• Support Finance for set up / update tax codes.
• Support site compliance with Beiersdorf’s data privacy guidelines

CORE REQUIREMENTS:

• Collegial collaboration with others, curiosity, efficiency, proactivity and resilience required to solve problems required and address people topics with care, patience and empathy.
• Solution-oriented mindset to move forward seeking solutions to current problems.
• Growth mindset focused on improving current processes (and embracing new ones), engaging in collaborative experiences with others and applying new learnings.
• Attention to multiple critical tasks and partnership with HR Ops team (and others) required.
• Ability to lift 30 pounds with or without reasonable accommodation required.
• Flexibility to work outside of core office hours (weekend) if facilities support required.
• 1-2 year’s mailroom and general office experience required.
• 2-3 years’ facility experience preferred but not required
• 1-2 years’ HR operational experience highly desirable.
• Strong written and verbal communication skills required.
• Intermediate Word and Excel required.

ADDITIONAL INFORMATION

At Beiersdorf, we embrace Diversity and aim to provide equal opportunities to all of our applicants – regardless of e.g. gender, sexual identity, nationality, ethnicity, religion or ideology, disability or age. We would therefore kindly ask you to include only information and data in your documents which are relevant for the assessment of your application (e.g. curriculum vitae with relevant references and certificates). For instance, please feel free to upload your CV without a picture.

Beiersdorf North America Company Culture Highlights

• Winner of Comparably's Award for Best Company Compensation 2022
• Winner of Comparably's Award for Happiest Employees 2022
• Winner of Comparably's Award for Best Company for Diversity 2022
• Beiersdorf North America is ranked in the top 5% of companies for CEO rating on Comparably
• Beiersdorf North America is ranked in the top 10% of companies for Leadership rating on Comparably

Check us out on Comparably: https://www.comparably.com/companies/beiersdorf

Having trouble applying? Go to www.BeiersdorfUSA.com to search our careers page. Beiersdorf is an Equal Opportunity Employer.