Job description
All required qualifications must be documented on application materials
- High School Diploma/GED and four years of related office and administrative experience
- Demonstrated evidence of advanced skill in writing; for example, reports, policies, communications or planning documents.
- Excellent verbal communication skills with detail-oriented and strategic aptitude
- Demonstrated ability to solve complex problems and ability to work independently.
- Experience in, and an ongoing commitment to, a culture of diversity, equity and inclusion; working effectively with and across diverse communities: e.g. people of color, underrepresented groups; people with both visible and invisible disabilities; women; people of various gender and sexual identities and expressions; and first-generation students from economically disadvantaged backgrounds
Preferred Qualifications:
- Experience working within university or academic settings, and/or the University of Minnesota
- Passion for wildlife, conservation, or environmental science
- Demonstrated ability and flexibility to work successfully with a diverse group of internal and
Position Responsibilities:
The Executive Assistant provides a full range of administrative support to the Executive Director (ED) of The Raptor Center. This position helps to facilitate communications and access to the ED, while serving as a point of contact for the ED, liaising with senior leaders of TRC, and others across the College of Veterinary Medicine (CVM), University of Minnesota Foundation, the greater University system and beyond.
Essential Functions:
Executive Level Administrative Support for TRC’s Executive Director (60%)
- Help support initiatives as directed by the ED. Track implementation plans, help direct
- Help to coordinate the ED’s calendar, balancing competing priorities to ensure that the
- Help to manage the ED’s email account and google drive suite
- Serve as the primary point of contact and liaison to internal (TRC and CVM leaders) and
- Coordinate written communications from the ED, including helping to prepare
- Attend and contribute to TRC leadership meetings; taking minutes for record
- Administrative support for TRC’s Advisory Board, including coordinating on behalf of
- Assist with monitoring TRC’s annual budget and draft quarterly updates to the CVM
- Assist with coordination and support for special events and programs of strategic
- Other duties as assigned
Research, Sponsored Projects, Grants Coordination (20%)
- Work closely with the ED to coordinate grants and special projects portfolio. This
track and monitor expenses and budgets.
- Oversee project life cycle from development to completion, including coordinating with
- Track progress of grants with other TRC staff and provide regular updates to the ED
- Conduct assessments on process adherence and efficiency to discover areas of
General TRC Administrative Support (20%)
- Provide support to other administrative and front desk staff at TRC, such as interfacing
and assisting with special events.
- Maintain and further develop TRC employee handbook and onboarding system for new
onboarding.
- Other duties as assigned
Hours
40 hours per week; full-time, flexible between hours of 7:30am and 5:00pm. Primarily Monday-Friday, but could require occasional weekends or evenings for special events. Eligible for possible hybrid schedule after onboarding period.
Salary Range $47,000 - $55,000
Established in 1974 as part of the University of Minnesota College of Veterinary Medicine, The Raptor Center (TRC) is first and foremost a hospital for ill and injured raptors, caring for over 1,000 birds annually. As an internationally renowned veterinary teaching hospital, TRC trains students and professionals from around the world to become future leaders in raptor medicine and conservation and conducts multi-disciplinary ecosystem health research. In addition, TRC has a substantial education and outreach program to educate and inspire the public. Using raptor ambassador birds, TRC’s education team uses innovative methods to reach over 150,000 people annually through a variety of programming at on and offsite venues and through virtual technology https://www.raptor.umn.edu . All of this work is done with the assistance of a cohort of more than 300 volunteers. While part of the University of Minnesota, The Raptor Center functions as a nonprofit organization relying on philanthropic donations for the majority of the budget.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax
The University of Minnesota, Twin Cities (UMTC)
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