Executive Assistant to Vice President
Full Time
Richland, SC
$56,744 a year
Posted Just posted
Job description
Posting Number
STA00549PO23
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Executive Assistant
Job Level
P3 - Professional
Internal Title
Executive Assistant to the Vice President
Campus
Columbia
Work County
Richland
College/Division
Division of Student Affairs and Academic Support
Department
SAAS Division of Student Affairs
State Pay Band
7
Approved Starting Salary
$56,744
Advertised Salary Range
Salary commensurate with experience
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position
Full-time Equivalent (FTE)
Basis
12 months
Job Search Category
Administrative
About UofSC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Benefit Eligibility Type
Full-Time Equivalent (FTE)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
The Executive Assistant supports the Vice President with the implementation and management of divisional initiatives and projects as well as ongoing office management. A resourceful troubleshooter, the Executive Assistant uses independent judgment to help the Vice President manage the overall office. S/he uses superb research skills and proficiency in writing and editing to create a variety of communications including business reports, proposals, confidential compliance reports, slide-presentations, and occasional emails. The ideal candidate will possess a high degree of analytical skills to assist with preparation of presentations, reports and training materials related to budgets, business reviews, strategy, internal audit and compliance; as well as a high degree of organizational and coordination skills to address ongoing matters related to overall office management, including calendar management, organizing, copying, filing, and following up on action items with others. This individual will also assist with the management of special projects that may impact Student Affairs and Academic Support as a whole. The Executive Assistant will be responsible for the coordination of activities and ensuring timely flow of information to and from the executive office. S/he will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and organize and maintain administrative processes that are essential to this position. The ideal candidate will be dynamic, confidential, high-energy, organized, compliant, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment. S/he will be expected to be available during regular business hours, as well as additional hours or weekends, occasionally, as needed to provide support and assistance to the Vice President and his senior team.
Minimum Qualifications
Bachelor’s degree and 5 years related experience in business management, public administration, or administrative services; or equivalency.
Preferred Qualifications
- Master’s degree experience in a university environment.
- Strong interpersonal and customer service skills with the ability to work collaboratively as a team member.
- Ability to cultivate positive and collaborative working relationships with individuals at all levels of the organization and ability to interact effectively with a diverse population.
- Excellent communication skills and ability to communicate with discretion, diplomacy and tact.
- Demonstrated experience in managing multiple complex programs and events simultaneously, including managing the roles of various participants in projects, setting schedules and meeting deadlines without supervision.
Knowledge/Skills/Abilities
- Established proficiency with Microsoft PowerPoint, Excel, Outlook, and Word. Strong computer skills required.
- Superior writing and editing skills.
- Believes and follows high ethical standards.
- Attention to detail and recognized effectiveness in managing multiple work assignments with accuracy.
- Ability to routinely and independently exercise sound judgment in making decisions.
- Must be flexible and have strong organizational and problem-solving skills, including the ability to manage task lists, deliverables and paper flow. Must have a high degree of initiative, attention to detail and follow-through.
- Shows initiative and takes ownership of projects and assignments to achieve positive results.
- Shows resourcefulness, enthusiasm, and willingness to help others with tasks when required.
- Must demonstrate a level of professionalism, maturity and tact in handling highly sensitive and/or confidential information. Understands and demonstrates importance of the political landscape in actions and decision-making processes
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
06/19/2023
If Research Grant/Time Limited, give end date
Job Open Date
05/03/2023
Job Close Date
06/17/2023
Open Until Filled
Yes
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 17, 2023.
The University of South Carolina offers a valuable benefits package including but not limited to:
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/144387
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
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