Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Sun Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the Senior Vice President of Capital Investments If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!

OVERVIEW

As an Executive Assistant you'll provide support to the SVP, Capital Investments in a one-on-one working relationship by performing advanced, diversified and confidential administrative duties, both of a personal and business nature. You'll serve as the primary point of contact for internal and external constituencies on all matters pertaining to the department, act as a liaison to the Board of Directors and senior management teams, and oversee special projects.

JOB DUTIES

• Manage EVPs calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.
• Arrange complex and detailed travel plans and itineraries and compile documents for travel-related meetings with minimal direction; compile expense reports for approval.
• Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.
• Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.
• Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.
• Update & organize i:drive and Dropbox as new documents and information from brokers/sellers come in while working to obtain information not yet received.
• Submit invoices pertaining to legal fees, third party reports and marketing surveys requested by internal teams.
• Work with legal team on projects, providing contracts, inventory homes, setting up consent resolutions and closing documents.
• Collecting and reviewing license/permits, agreements and titles.
• Transferring Private Water and Sewer permits.
• Prepare packets and coordinate booths for trade shows & conventions.
• Responsible for community database management.
• Responsible for preparing agreements for development properties.
• Request, initiate and follow up on confirmation of wires.
• Other duties and special projects as assigned.

REQUIREMENTS

• High School Diploma or GED; Bachelor's degree in Business or related field, preferred
• Minimum of 10 years administrative experience
• Minimum of 5 years direct executive administrative experience
• Strong attention to detail, organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to independently as well as a team in a fast-paced, multi-tasked environment
• Ability to maintain confidentiality
• Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner

BENEFITS

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center with Free Personal Training & Group Fitness Classes
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life, Accidental Death & Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty