Job description

WORKING AT UNITED:

Building Opportunity

Working at United is more than just a job, it's being a part of something bigger. United employees make a difference in our communities by providing our neighbors with an opportunity to run a business, communicate with family and friends across the world, and access unlimited resources. United also builds opportunities for our employees to develop professionally, grow their careers, and use their skills to help others.

Seize your career opportunity and help build opportunities for others by joining United's team!

We offer...

• Family oriented culture
• Competitive wages
• Affordable medical, dental, and vision insurance
• 401K match
• Paid holidays, accrued vacation and sick days
• Opportunities for career growth through company paid training and development
• and much more!

SUMMARY:

The Executive Assistant will provide high-level administrative support to the CEO and other Executive members. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

REPORTING:

Reports to the CEO with dotted-line responsibilities to 3 members C-Suite team, supporting a total of 4 executives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties include the following, but other duties may be assigned as required.

• Organize complex calendars and schedules, communicating with many internal and external constituents daily to coordinate busy executive schedules.
• Serve as a company ambassador by welcoming C-Suite guests by greeting them, in person or on the phone; answering or directing inquiries.
• Coordinate logistics, food, and beverages for frequent internal and offsite meetings.
• Assist with quarterly offsite corporate event planning, managing group hotel, dining, and conference logistics for 10 to 20 participants.
• Prepare monthly expense reports.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Complete a broad variety of administrative tasks for the C-Suite team, including preparing agendas and keeping typed minutes from various meetings.
• Works closely with the CEO to keep him informed of upcoming commitments and responsibilities act as a barometer by having a sense for the issues taking place in the environment and keeping the CEO updated.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate team member.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations in which the C-Suite members are involved.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Represent the company and the C-Suite team in a positive light through great follow-through skills and sound judgment.

JOB QUALIFICATION AND REQUIREMENTS:

Education, Experience, Training, and Licenses:

• Bachelor's degree required.
• 5+ years of related experience required in working in an Executive Assistant role supporting C-Suite Executives.
• Experience planning events is required.
• Advanced Proficiency in Microsoft Office products such as Outlook, Word, Excel, Teams, and PowerPoint, calendar management, and experience with cloud applications such as Google Docs, Smartsheet, and/or Dropbox.

Skills, Knowledge, and Personal Qualifications:

• Ability to communicate effectively and professionally with the C-Suite team, and stakeholders, while maintaining effective relationships.
• Must be able to identify gaps in technology and research and implement solutions, and quickly learn new software or applications with minimal assistance.
• Flexible hours as dictated by the needs of business for projects and meetings, including the specific ability to work late for monthly evening board meetings.
• Ability to function well in a fast-paced team-oriented environment, think outside the box, decipher priorities and make sound judgment calls, and work with a sense of urgency to meet deadlines.
• Able to interact with people of all levels in a confident, professional manner.

ABOUT UNITED COMMUNICATIONS:

United has been a part of Middle Tennessee for over 70 years. Headquartered in Chapel Hill, TN, United is a leading provider of advanced communications services in Middle Tennessee, providing residents and businesses with high-speed Internet, digital TV, and phone service. United operates a state-of-the-art fiber optic network and was one of the first companies in Tennessee to introduce a Fiber-to-the-Home product to residential customers. United has joined with the Middle Tennessee Electric Membership Cooperative to provide broadband to its members in Cannon, Rutherford, and Wilson counties, and United continues to provide services to its customers in Marshall, Bedford, Franklin, and Williamson counties.

UNITED COMMUNICATION'S MISSION:

We enrich our communities and the lives of our neighbors through reliable connections and passionate service.

UNITED COMMUNICATION'S VALUES:

• Safety – we assure the safety of everything we do.
• Service – we are responsive, informed, and easy to do business with.
• United – we communicate and collaborate.
• Integrity – we keep our promises and do the right thing even when no one is watching.
• Driven – we serve to win customers.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Franklin, TN 37064: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Event planning: 5 years (Preferred)
• Calendar management: 5 years (Required)
• Executive Assistant: 5 years (Required)

Work Location: In person

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