Reports to: President

Job Location: Bedford Heights, OH

Job Status: Full Time, Non-Exempt Position

Full Job Description

Essential Functions:

We are seeking a self-motivated, goal-oriented individual to assist with the day-to-day administration to support the President. Responsible to oversee the professionalism, accuracy, and timeliness of administrative duties and correspondence on a day-to-day basis of Palmieri Enterprise. Affiliated companies include Dino Palmieri Salon & Spa, Palmieri Builders, Inc., several real estate and land development entities.

• Provide administrative assistance to the President including maintaining calendar, managing schedule, coordinating appointments, and planning internal and external events.
• Provide administrative assistance including scheduling internal and external meetings.
• Responsible for organizing and maintaining travel arrangements.
• Responsible for coordinating the execution of legal documents, including implementing and maintaining a document management system, both hard copy and electronically.
• Responsible for centralizing the purchases of office and kitchen supplies.
• Responsible for the oversight and tracking of the credit cards. Assisting with various account reconciliations and other ad hoc analysis.
• Responsible for general receptionist duties, such as answering phones, greeting clients, opening mail and distributing, and filing invoices.
• Serves as a professional liaison between the corporate office and the tenants, clients, customers, and employees across all of the Companies.
• Maintain strict confidentiality with regard to sensitive Company issues, whether business related, or personnel related.
• Responsible for oversight and shipment of products of the online retail store for Dino Palmieri Salon.
• Provide administrative assistance with respect to W9 and COI on file, and other data to coordinate for the annual 1099’s and oversight of independent contractors.

Education/ Experience:

• High School diploma or equivalent (Required).
• Working knowledge in MS Office (MS Excel and MS Word) (Required).
• Experience as an executive assistant in a professional environment (Preferred).
• Experience with high-level stakeholders (Preferred).
• Bookkeeping (Preferred).
• Associates or Bachelor’s degree (Preferred).
• Excellent written and verbal communication skills.
• Detail oriented, ability to show initiative and take responsibility.
• Working knowledge in QuickBooks (Preferred).
• Ability to work independently and in a team-oriented environment.
• Excellent time management skills and the ability to prioritize work.
• Knowledge of office management systems and procedures.
• Working knowledge of office systems and equipment.
• Flexibility to work overtime as necessary.

Benefits: Company offers 401(k) and employer matching, health insurance, dental insurance, vision insurance disability insurance, flexible schedule, life insurance, up to 2 weeks of paid time off.

Hours: 9:00 am to 5:30pm; extended hours as needed.

Company Overview:

Palmieri Enterprise is a portfolio of Companies, including Dino Palmieri Salon & Spa, Palmieri Builders, several real estate and land development entities.

Dino Palmieri opened his first 14 chair salon in Solon, OH in 1984 and has remained a leader in the industry since. Dino Palmieri Salon & Spa has grown to 8 locations including a full-service luxury spa. Dino Palmieri also opened Palmieri Builders in 1997 to specialize in custom home building and commercial buildings. Palmieri Builders has expanded to land development of residential communities throughout Northeast Ohio.

Visit our website to learn more: www.DinoPalmieriSalon.com and www.PalmieriBuilders.com