Job description
Cape Fox Corporation has a terrific opportunity for a talented Executive Assistant / Board Concierge. Join a great team in beautiful Ketchikan, Alaska! The Executive Assistant will be responsible for several duties including keeping records for all meetings, organizing files, managing documents and mail, making travel arrangements, answering phones, and keeping the office organized and running smoothly.
This position will be located primarily in the corporate office, but work will be performed offsite for corporate events. Regular office hours are from 8am to 5pm, Monday - Friday. Occasional travel is required for Board of Directors’ meetings; occasional evening and weekend work is required for corporate events.
Essential Duties and Responsibilities:
- Attend and support all Board of Directors’ meetings.
- Prepare material including notices, resolutions, agendas, and related reports for all meetings.
- Document all proceedings, actions items, and attendance for Board of Directors’ meetings.
- Manage administrative duties for all matters related to the Board of Directors
- Update and sort files, draft and proofread correspondence, conduct research.
- Prepare all travel arrangements for Board of Directors.
- Track usage of company credit card and prepare expense reports.
- Perform minor technology troubleshooting.
- File, sort mail, and answer phones.
- Other administrative duties as assigned.
Qualifications:
- Must have 1 or more years’ office experience
- Must be able to multi-task and prioritize daily tasks and project driven requirements.
- Must exhibit a professional, courteous demeanor and be comfortable supporting and interfacing with corporate executives.
- Must maintain confidentiality. Non-Disclosure agreement is required.
- Excellent communication, grammar, spelling, and punctuation skills are required.
- Microsoft Word, Excel, PowerPoint, and Outlook skills are required.
- High school Diploma or GED is required.
- Valid Driver’s License and reliable transportation are required.
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Job Types: Full-time, Contract
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Overtime
- Weekend availability
Ability to commute/relocate:
- Ketchikan, AK 99901: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Required)
Work Location: One location
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