Job description

Under the general direction of the C-Suite Executive(s), the Executive Administrative Assistant is responsible for providing administrative support while exercising a high degree of discretion and confidentiality. The Executive Assistant is responsible for the secretarial coordination of the administrative office and performs secretarial duties of considerable difficulty. The Executive Assistant works effectively with the C-Suite Executives, providers, members of the health care team, and administrative personnel. This position also maintains a collaborative relationship throughout the facility with vendors and the public. The role involves scheduling, planning, managing travel, research, policy review and approval, leveraging technology, improving processes, maintaining record-keeping systems and databases. The Executive Administrative Assistant is responsible for completing all duties as assigned.

· Education:

• High school diploma or GED equivalent required.
• Associate’s Degree in Business Administration preferred.

· Experience:

• Four (4) years’ experience as an Administrative Assistant or equivalent experience required.
• Proficiency in Microsoft Office applications required.

· Required Licensure/Certification(s):

None.

• Completes a broad variety of administrative tasks for the C-Suite Executive(s) including managing calendars of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, completing a variety of itineraries, schedules and agendas.
• Communicates directly with Board members, hospital staff, providers and other regarding matters related to the C-Suite Executive(s) programmatic initiatives.
• Research, compile, analyze and summarize data from multiple sources and interpret information for the preparation and delivery of complex reports and presentations using Microsoft Office Suite (Word, Excel and PowerPoint), Adobe, PayCom, Smartsheet, PolicyStat, ActionCue, and other tools.
• Provides a bridge for smooth communication between the C-Suite Executive(s) office(s) and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management, providers and all other staff members.
• Researches, prioritizes and follows-up on incoming issues and concerns addressed to the C-Suite Executive(s), including those of a sensitive or confidential nature. Determines appropriate course of action, referral and responses.
• Responsible for scheduling, attending and recording minutes of all meetings as assigned by the C-Suite Executive(s).

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Gallup, NM 87301: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 4 years (Required)
• Microsoft Office Suite: 4 years (Required)

Work Location: One location

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