Job description

Executive Administrative Assistant
Temporary to Hire
Location: Stockton, CA
Pay Rate: $65,000 to $75,000 DOE

_APS is seeking an Executive Administrative Assistant to fill an immediate opening with a specialized organization. The ideal Executive Administrative Assistant will be detail-oriented, humble, eager to learn and have a servant type demeanor.
Requirements of the Executive Administrative Assistant_

• Three (3) or more years’ experience in performing a wide variety of office and administrative analysis and support work.
• High school diploma required and bachelor’s degree in business administration, HR, or closely related field is highly desirable.
• Strong attention to detail.
• Excellent communication both written and verbal.
• Prior experience supporting Executives and a Board of Directors.
• Benefits of the Executive Administrative Assistant
• Starting salary: $65,000 to $75,000 with annual increase.
• Great work-life balance flexibility.
• Full time: Mon.-Fri. 8am to 5pm with minimal overtime.
• Paid time off: starting at 2 weeks & increasing.
• 12 paid holidays
• Excellent Medical, Dental, and Vision options.
• Outstanding retirement package.

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Responsibilities of the Executive Administrative Assistant

The Executive Administrative Assistant serves as an assistant to the management team; relieving them of a wide variety of complex administrative details and responsible technical support work.

• Oversees assembly, distribution and maintenance of the Board of Directors agenda packets.
• Prepare minutes for Board of Director meetings.
• Communicate frequently with Board of Directors, District management, co-workers, representatives from other agencies and the public in face-to-face, one-to-one and group settings.
• Establish and maintain a wide variety of office and department files.
• Attend staff and committee meetings, developing and maintaining minutes and following up as necessary with proper distribution of information and actions.
• Schedule travel, appointments and meetings; develop itineraries and maintain calendars for Board members and management staff.
• Ensure all projects are meeting deadline.
• Managing calls and emails for General Manager
• Schedule meetings and manage GM’s calendar.
• Prepare a wide variety of complex correspondence, memoranda, technical reports, tracking and other items as delegated.
• Review correspondence, reports, records and other items for accuracy, completeness and compliance with established standards.
• Assist with resolving a wide variety of complex administrative issues.
• 9974

Job Types: Full-time, Temporary

Pay: $65,000.00 - $75,000.00 per year

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative Support: 3 years (Required)
• Meeting Minutes: 1 year (Required)
• Board of Directors: 1 year (Required)
• Executive Support: 1 year (Preferred)
• Microsoft Office: 2 years (Required)

Work Location: In person

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