The mission of Alumni and Affiliate Relations is to engage those constituencies with a strong connection to UC Davis in programs and activities that enhance that connection for the benefit of the campus in multiple ways. These include alumni, parents, students, retirees, and emeriti. Through enhancing these connections, the Office of Alumni and Affiliate Relations serves as a critical component of the overall division of Development and Alumni Relations.

Job Summary

The division of Development and Alumni Relations (DEVAR) and the Office of Alumni and Affiliate Relations (AAR) embraces and values diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

Under general supervision of the Assistant Executive Director of Alumni Relations, manage operations for the Walter A. Buehler Alumni Center. The Facility Manager’s responsibility is to oversee event reservations, client relations and ensure coordination of all venue-related aspects of events, billing, reporting and building maintenance. Work with campus services and units to ensure the safe and successful production of events. Hire and train student staff to support venue-related support for events and customer care.

POSITION INFORMATION

This is not an H1-B Opportunity

PHYSICAL DEMANDS

• Carrying - Occasionally, Attendance - Frequently , Cleaning - Occasionally, Climbing - Occasionally, Crawling - Occasionally, Driving - Occasionally, Kneeling - Occasionally, Pulling - Occasionally, Pushing - Occasionally, Reaching - Occasionally, Removing - Occasionally, Sitting - Frequently , Speaking - frequently , Squatting, Stooping, Bending - Occasionally , Standing - Occasionally , Twisting - Occasionally, Walking - Occasionally, Writing - Frequently, Grasp - Occasionally, Talk or Hear - Frequently

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
• Access to reliable transportation to off-site events and meetings is required. Must work CAAA events including Parent and Family Weekend and Move-In Days, Picnic Day, CAAA Awards Gala, Homecoming, board meetings, and others as assigned. Work occasional evenings, weekends, and holidays.

Job Expectations:

• Read and follow the UC Davis Principles of Community.
• Perform duties outline as essential responsibilities.
• Comply with University policies and department billing procedures.
• Work independently, take initiative, make independent judgments, and exercise discretionary authority in the administration of campus policies, procedures, and regulations.
• Demonstrate organizational and time management skills to establish goals and workload priorities in order to complete multiple projects and competing firm deadlines.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience in facility management practices and procedures.
• Experience in managing event venues and facilitating events such as performances, lectures, banquets, conferences, trade shows, and athletic events.
• Experience with event scheduling and booking procedures. Experience setting up and troubleshooting audio-visual equipment.
• Experience training and supervising staff.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Decision-making and problem-solving skills.
• Interpersonal and communication skills to interact with various constituencies from diverse cultural backgrounds and perspectives in a professional manner.
• Skills to analyze financial data to develop and adhere to budgets.

PREFERRED QUALIFICATIONS

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of University policies and procedures relating to the use of University facilities.
• Organizational skills to effectively facilitate the efficient running of an event center, which has numerous and varied events and skills to manage multiple tasks and projects, set workload priorities and meet deadlines.
• Knowledge of fire and safety codes, regulations, and emergency procedures related to public assembly facilities.
• Skill to author reports, correspondence, etc.
• Organizational and multi-tasking skills to effectively manage simultaneous needs of a high volume programming; set workload priorities and meet deadlines

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.