Status: Non-Exempt
Reports to: Marketing Director
Work Schedule: 8am- 5pm Monday-Friday
Work Location: Corporate Office – Greensboro, NC

Position Summary: Seeking a talented, motivated events coordinator to organize outstanding, unforgettable events. The successful candidate is personable, highly organized, understands vendor management well, and has a passion for delivering outstanding events. Excellent communication skills and attention to detail are vital in this role.

Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Primary Duties and Responsibilities:

Event Coordination –

• Coordinates all aspects of events, including planning, logistics, execution, and post-event follow-up.
• Develop event timelines and manages budgets and staffing plans.
• Work with vendors and stakeholders to ensure all event details are confirmed and executed flawlessly.
• Coordinates manufacturing training classes, including event registration, payment collection, hosting, catering, and reporting.
• Properly register all continuing education events with the appropriate entities and maintain records and surveys for auditing and licensing purposes.
• Manage event registration and attendee communication.
• Oversee on-site event preparation, setup, execution, and breakdown of each event.
• Coordinates and executes employee-centered events, including holiday events, parties, and celebrations. Assists with company projects like the United Way campaign.
• Coordinates the bi-annual sales meeting.
• Shop for and organize conference center supplies.
• Coordinates customer and guest email lists, keeping them up-to-date and organized.
• Coordinate alternative parking arrangements for events at headquarters as required.
• Analyze event success and provide recommendations for improvement.
• Assists with promotional items for new hires.
• Assist marketing and events department as needed with marketing materials, including business cards, name tags, brochures, tradeshow displays, manufacturer literature, and

more.

• 
  College graduate with BA or BS in relevant course study (events planning, hospitality management, and communication professionals preferred)
• Must be detail-oriented, results-oriented, and able to embrace and adapt to change, along with the ability to effectively multi-task in a deadline-driven atmosphere.
• Strong customer service skills, with the desire to go above and beyond for both internal and external customers.
• A sense of humor and a love for trivia is preferred.
• High levels of organization, planning, presentation, customer service, and professionalism.
• Strong proficiency in Microsoft Office suite of products, including MS Word, Excel, and Powerpoint.
• Ability to work occasional evenings and weekends.

• 
  Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Handling/Fingering: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs. or less: Frequently
• Lifting/Carrying 10 lbs. or less: Frequently
• Lifting/Carrying 11-20 lbs.: Occasionally
• Reaching Outward: Occasionally'
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

The work environment at Hoffman & Hoffman, Inc. is an open office environment in a controlled atmosphere building.

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.