The Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS) seeks a dynamic, collaborative, and detail-oriented teammate to help create and run successful events and to provide marketing and communications expertise for its master’s and professional programs. The Events and Communications Coordinator will support both the master’s programs and the growing professional programs team. This position reports directly to the Assistant Dean for Professional Programs with a dotted line to the Director of Master’s Programs.

We are an inclusive community of dedicated problem-solvers who hold ourselves – and one another – to the highest academic and professional standards. We believe that we can achieve the best teaching, learning, and research outcomes when we invite in individuals from diverse perspectives, backgrounds, and experiences. Expanding master’s and professional programs strategically is a key goal of the school. The ideal candidate will possess top-notch skills in event planning and logistics, writing, communications via digital platforms, and the technical tools required for successful event production.

Event management

• Responsible for supporting, coordinating, and marketing in-person, virtual, and hybrid events, including receptions, project showcases, open houses, panels and conversations with scholars, students, and internal custom/SEAS-only educational programs.
• Serve as the primary point of contact for events. Develop and maintain successful working relationships with internal clients and external collaborators including speakers, program and facilities staff, media services, photographers, captioners, catering vendors, waitstaff, and security as well as representatives or participants from other centers and organizations inside and outside of Harvard.
• In collaboration with the Administrative Coordinator, manage event logistics, working within a predefined event budget. Typical activities include sending invitations and tracking responses, handling catering and rentals, ordering A/V and testing A/V setups, making recommendations for food and activities for participants, assigning and coordinating space and room assignments and handling signage.
• Maintain registrations, files, and deliverables. Organize and systematize event production and the publication of event video recordings.
• Work collaboratively with administrative team to coordinate travel logistics and handle questions and issues for visiting speakers and event participants, as needed.
• Works on site at events, greeting attendees, helping with registration, troubleshooting and resolving last minute issues.
• Handle post event duties including sending follow-ups, processing invoices and reimbursements, and making event video recordings available.

Marketing and communications

• In collaboration with the SEAS Communications Office, and with master’s programs and professional programs teams, plan, execute, and manage day-to-day social media channel strategy, and timely community messaging (channels include but are not limited to: Slack, LinkedIn, Facebook, Instagram, Twitter and YouTube).
• Keep current with social media management standards, trends, policies, and best practices; sharing with the other teams as appropriate.
• Work collaboratively with outside writers, proofreaders, photographers, and other vendors as needed.
• Develop internal social media newsletter and/or other communications including design, content, and distribution.
• Produce annual reports and other collateral material in collaboration with master’s and professional teams.
• Ensure updates and organization of program websites and digital and printed program materials and other communications as needed in collaboration with master’s and professional program teams.

5 or more years of related experience. Education beyond high school may count towards years of experience.

• 3+ years of experience in events planning and/or marketing communications with the ability to manage events with multiple stakeholders.
• Excellent organizational skills with the ability to prioritize work in an environment with multiple and conflicting interests.
• Proven project and/or program management skills.
• Demonstrated ability to work effectively with people of diverse cultures and backgrounds.
• Excellent interpersonal and written and oral communications skills.
• Ability to work independently with minimal supervision.
• Fluency in Microsoft Office suite, Google Suite required. Experience with CRM systems (e.g. Salesforce), project/event management software (such as Smart Sheets, Asana, Trello, C-vent, Splash, Eventbrite); video-conferencing (e.g. Zoom, Google Meet); and updating websites desired. Experience with survey software such as Qualtrics/Survey Monkey a plus.
• Candidates must be able to work weekday evenings as needed to provide onsite event support.

• The office is currently operating with a hybrid workplace model. This position will require 3 or more on campus workdays each week. Individual flexible and hybrid work options for this role may be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (CT, MA, MD, ME, NH, NY, RI, and VT).
• The onsite work location is 150 Western Avenue, Allston MA – Science and Engineering Complex.
• This position requires working onsite at events. On occasion, events will take place during weekday evenings and will require on-site support. Candidates must have the flexibility to work evenings on site as needed.
• The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.
• Applicants should submit a resume and cover letter.
• Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

About SEAS

The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.

Commitment to Diversity

SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

General Administration

USA - MA - Allston

403040 Coordinator II

Hybrid (partially on-site, partially remote)

SEAS Office of Master's and Professional Programs

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Full-time

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55 - Hvd Union Cler & Tech Workers

Education, Identity

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.