Job description

Role description:

The Engineering Administrative Assistant supports the engineering department through the handling of administrative duties, report compilation, expense reporting, proper Personal Protective Equipment (PPE) organization, and furnace refractory database updates.

Responsibilities:

• Manage administrative duties within the department, such as scheduling meetings for the Vice President of Engineering, setting up new hires, tracking vacation usage, issuing communication, and maintain needed office supplies
• Compile and issue Capital Spending Progressions, Furnace Data Download/Tons/Updates reports, and manage project expense journal entries in SAP
• Handle furnace refractory items including, but not limited to, maintaining Access Database, creating MSO’s for shipping, reconciliation, and tracking of inventory, and performing physical inventory.
• Aid in invoice, expense, and data entry items within Concur
• Coordinate necessary engineering department PPE for items such as safety boots and Aramark uniforms
• Schedule meetings and update personnel changes within various segments of the department such as product design and mold engineering

Minimum skills / qualifications:

• High school diploma or equivalent
• Three (3) years of experience in an administrative role
• Ability to manage multiple tasks and ongoing projects
• Proficient organizational skills and attention to detail
• Excellent interpersonal skills

Preferred skills / qualifications:

• Prior experience in managing expenses and booking travels on Concur
• Familiarity with capital expenditure project basics

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Fishers, IN: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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