Job description
Editorial and Research Project Management
- Prepare professional documents for publication by typing and formatting all content associated with publications, including text, references, tables, figures, charts, and appendices to conform to publication requirements and standards.
- Review, edit, and proofread all submission drafts and page proofs after typesetting for accuracy and grammar.
- Submit manuscripts for publication using online editorial management systems in accordance with journal or publisher submission requirements.
- Conduct research using online databases (e.g., Lexis, Westlaw, Social Sciences Research Network, Google Scholar, EconLit), download and assemble articles, citations, or cases at the professor’s request.
- Assist faculty in tracking and monitoring research-related expenditures.
Administrative Support
- Assemble and prepare class materials, correspondence, speeches, minutes, memoranda, reports, special projects, and manuscripts of a complex and technical nature.
- Prepare and post classroom material to Brightspace (e.g., class assignments, course materials).
- Assist individual professors with grades, exam preparation, course evaluations, letters of recommendation, and other highly sensitive student data and information.
- Maintain faculty calendars, arrange appointments, and coordinate complex meeting schedules.
- Handle domestic and international travel arrangements for assigned professors, including filing travel expense reports; assemble and submit passport and visa applications for international travel; use Concur (travel) and Oracle (expense) systems.
- Assemble payment requests and procurement orders for Oracle Procurement Requestors. Maintain documentation of research-related expenditures; use University COA and POET numbers.
- Serve as assistant to faculty for University, Law School, and external committees or professional associations/organizations.
- Serve as liaison between professors and students, student research assistants, and other University departments or schools.
- Handle incoming mail and correspondence; set up, organize, and maintain filing systems; and perform other clerical assignments as needed.
- Assist the Law School Academic Affairs Office with exam distribution, proctoring, and compiling of completed exams during the heavy exam period.
Program Support/Event Coordination
- Provide backup support for the program manager and assist with all major program events (e.g., Admitted Students Day, guest speakers, conferences, faculty workshops, class socials, and Fall and Spring socials).
- Maintain web pages/websites for programs and special research projects for professors.
- Prepare reimbursement requests for program activities that require the use of University COA and POET numbers.
- Set up and maintain project/program files.
- Maintain a high level of discretion and professionalism to assemble and work with confidential and sensitive information.
- Assist with arrangements and coordination for domestic and international off-site conferences.
- Coordinate complex meeting/conference/event logistics and program budgetary activities with the Law School Event Services and Law School Finance & Administrative Services offices, including media services, printing services, catering, travel arrangements, and hotel and restaurant arrangements.
- Handle domestic and international travel arrangements for guest speakers, panelists, and conference registrants, including filing travel expense reports and reimbursement requests.
- Design event posters, fliers, signage, and conference materials.
- Compile lists of participants or registrants for conferences/events.
- To be considered for this position, please apply attaching your resume and a cover letter.
- A Bachelor’s degree or the equivalent (education and/or years of experience) is necessary.
- Prior experience in proofreading and editing and strong command of the English language are necessary.
- Strong computer skills, including expertise in MS Word, Excel, PowerPoint, and Adobe Acrobat, and the ability to learn new software applications easily are necessary.
- Ability to prioritize and complete multiple complex tasks with minimal supervision is necessary.
- Experience in a higher education setting is preferred.
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities... we are One Vanderbilt .
- Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
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Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.