Description

Behavioral Health Administration (BHA) is seeking an Administrative Assistant 3 to join the team at Western State Hospital (WSH) in Lakewood, WA.

Pierce County employees are eligible to receive an Orca Card for transportation needs.

Some of what you'll do:

• 
  Maintain and tracks assignments
• Utilize independent judgment to prioritize, establish, and modify workflow in support of all assignments
• Coordinate, assign, instruct; track, research, review, correct, follow up, and compile various and complex administrative functions, projects, and flowsheets
• Manage and maintain the schedule
• Organizational Chart - update and keep current with staff movement. Keeps HR updated with the newest versions
• Champion WSH departmental efforts to connect with and support WSH staff in providing useful communication, staff recognition, and staff engagement efforts.
• Operate smoothly in a fast-paced work environment; maintains flexible and adaptable approaches regarding administrative functions.

What we're looking for:

• Strong organization and administrative skills
• Ability to prioritize work, find information quickly, complete work, and return to critical tasks in the midst of multiple interruptions
• Ability to independently manage time and tasks
• Strong sense of customer service and team orientation
• Advanced experience using Word, Excel, PowerPoint, Outlook, PowerPoint, Access, Publisher, Visio, and internet applications including familiarity with SharePoint
• Strong sense of customer service with a positive attitude

Who should apply?
High school diploma or GED; AND two or more years providing professional-level administrative support to a senior-level manager, including experience communicating to diverse audiences

OR

Three or more years of progressively responsible, recent experience providing professional-level administrative support to a senior-level manager and supporting others in getting their work done

OR

Formal education will substitute for year-for-year experience.

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

NOTE:
Employees of the Department of Social and Health Services (DSHS) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Please note medical or religious accommodation may be available once an offer of employment is made.

If you have any questions, please reach out to me at Elly.Price@dshs.wa.gov and reference 03210.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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