Disbursements/Accounts Payable Manager
Job description
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
Essential Functions:
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Manage a team of disbursements specialists that process all invoice payments through the State of Maryland General Accounting Division (GAD) and the general working fund.
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Manage daily disbursement activities and ensure documentation of work performed, timely and accurate payment of invoices; make suggestions for improvement in a clear, accurate, and technically concise manner.
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Review system data to ensure received transactions are fully processed through the systems.
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Perform complex account analyses to ensure transactions are recorded properly in the general ledger.
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Understand and troubleshoot the general ledger and payables sub-ledger accounting of all disbursements transactions within the UMB financial system and within the state financial system.
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Work with principal investigators, faculty, or staff members to identify potential ledger discrepancies between financial system and departmental records.
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Perform accounting functions such as journal entries (i.e. debit memos), year-end transactions, reconciliations, and other assigned tasks.
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Communicate with UMB units and external agencies on matters related to disbursements and work with the Director and staff members to resolve issues.
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Follow up with UMB units and external agencies to ensure that issues are resolved.
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Oversee and approve supplier (i.e., vendor) updates.
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Ensure compliance with applicable Federal, State, University System of Maryland, and UMB policies and procedures.
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Assist the Director of Disbursements in ensuring tax compliance related to disbursements and preparing the various filing reports.
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Assist the Director of Disbursements in the development and implementation of university-wide training programs as needs are identified.
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Keep management informed of work progress and improvements.
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Perform such administrative duties as staff supervision, monitoring and granting leave requests, personnel actions, and performance evaluations.
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Define and monitor critical path activities, resolve issues and escalate complex matters as needed to the appropriate contact(s).
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Delegate tasks when appropriate.
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Use analytical methods and guidance from the Director to assess staff productivity and to measure staff performance.
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Cultivate a cohesive working environment to support UMB goals, objectives, and core values.
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Performs other duties as assigned.
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