Job description

JOB ANNOUNCEMENT

TITLE: Deputy Administrator (Location - Odanah, Wisconsin)

CLOSING DATE: April 18, 2023

CLASSIFICATION: Permanent, Full-Time

SALARY: Starting Salary Range: $66,576-$86,549 (Negotiable - dependent on qualifications).

Note: Position has been classified as 50% tax exempt for qualified tribal members under Internal Revenue Code §7873 – Tax Exemption for Income Derived from Treaty Fishing Rights-Related Activities. Benefits include health insurance, retirement plan, cafeteria plan, disability insurance, and life insurance.

GENERAL DESCRIPTION
The Great Lakes Indian Fish & Wildlife Commission’s (GLIFWC) Deputy Administrator serves as the head of GLIFWC’s Division of Administration. The Deputy Administrator manages GLIFWC’s day-to-day operations for an agency of eleven federally-recognized Indian Tribes in relation to various treaties with the United States. GLIFWC’s mission and overall programs relate to the Tribes’ sovereignty over their hunting, fishing, and gathering rights in treaty ceded territories located in portions of areas now known as the States of Michigan, Minnesota and Wisconsin. The Deputy Administrator reports to GLIFWC’s Executive Administrator. The Deputy Administrator oversees the agency’s central administrative functions, specifically: 1) accounting; 2) property management; 3) personnel administration; and 4) record keeping. The Deputy Administrator also serves in a liaison role with external agencies and with GLIFWC’s Tribes to help ensure fulfillment of the agency’s mission and secure sustainable funding levels. The Deputy Administrator fulfills the role of Acting Executive Administrator in the absence of the Executive Administrator.

DUTIES AND RESPONSIBILITIES
This position’s primary responsibility is to facilitate compliance with internal policies and applicable external laws, regulations, and requirements that govern the agency’s day-to-day operations. The Deputy Administrator oversees the agency’s overall administrative functions and serves as the primary point of contact for internal agency operations.
The Deputy Administrator coordinates with the Executive Administrator and supervises administrative staff to: 1) develop and implement funding strategies to support GLIFWC’s programs, including preparation of the agency’s annual budget; 2) ensure federal, state and private foundation contract compliance; 3) oversee the activities of the Comptroller and ensure compliance with GLIFWC’s Accounting Policies, administration of contract support costs, and employee benefits programs (i.e., 401K retirement); 4) facilitate compliance with GLIFWC’s Accounting manual between accounting personnel and GLIFWC staff; 5) oversee the contracting and administration of insurance plans (health, dental, vision, life, property, liability, bonding); 6) oversee the activities of the IT Director, ensure adequate record keeping systems are implemented and maintained, and ensure compliance with applicable regulations. The Deputy Administrator is responsible for developing internal agency operations strategies and policies, communicating them to employees, and consistently implementing them throughout the agency. The Deputy Administrator, with other GLIFWC Division Heads, serves on GLIFWC’s senior management team that advises the Executive Administrator

ESSENTIAL FUNCTIONS
Within the Deputy Administrator’s overall duties and responsibilities, essential functions include:

• Supervising Division of Administration staff, conducting performance reviews, and providing overall management of Division personnel;
• Supervising and monitoring day-to-day agency operations to ensure compliance with and consistent application of personnel, fiscal, record keeping and property management regulations and policies;
• Supervising the administration of contracts and grants, and ensuring compliance with applicable laws, regulations, and policies governing them;
• Supervising and maintaining an adequate and compliant fiscal management and accounting system (including bookkeeping functions), payroll system, employee benefit system, and property and supply acquisition system;
• Maintaining agency files and records, including travel, property, and archival records;
• Developing and administering employee orientation, career development, and employee assistance programs;
• Ensuring timely and compliant audits and other accountability reports required by applicable laws, regulations, contract/grant requirements, or internal agency policies.
• Providing oversight in implementing audit recommendations and monitoring refinements made to accounting, property management, personnel administration, and record keeping systems;
• Developing and maintaining good working relationships with current and potential funding agencies and with GLIFWC member Tribes, including undertaking appropriate outreach and liaison activities, to communicate and secure support for GLIFWC’s mission as well as for programmatic funding necessary to fulfill that mission.

QUALIFICATIONS

The Deputy Administrator must exhibit the skills, knowledge, and abilities necessary to perform the essential functions outlined above, and must possess:

• A degree in Business, Administration, Management, or other appropriate degree; or commensurate work experience in the administration of federal contracts.
• An understanding of federal contract and grant compliance requirements, governmental accounting standards, single audit requirements, and the ability to implement audit recommendations.
• An understanding of Ojibwe treaty rights and the ability to incorporate Ojibwe perspectives into the GLIFWC’s work.
• Computer literacy enabling the use of software systems used in accounting, property management, personnel administration, and record keeping functions.
• A high degree of skill in written and oral communications.
• Demonstrated ability to effectively manage staff and lead teams.
• Demonstrated ability to exercise critical thinking, independent judgment, and initiative in the performance of duties and completion of assignments.
• A valid driver’s license (and must be insurable);
• Ability and willingness to travel regionally and nationally (including overnight).
• The ability to meet the physical demands associated with the position’s essential functions (reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

Indian preference will be applied consistent with GLIFWC policies and the federal Indian Self Determination and Education Assistance Act (PL 93-638).

APPLICATION PROCEDURE

Submit a completed application for employment (available at http://www.glifwc.org/Jobs/application.pdf), letter of interest, and resume (including 3 references) to:

Rose Wilmer, Executive Assistant/Acting Deputy Administrator
Great Lakes Indian Fish & Wildlife Commission

P.O. Box 9, 72682 Maple Street
Odanah, WI 54861 rwilmer@glifwc.org

Job Type: Full-time

Pay: $66,576.00 - $86,549.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Odanah, WI: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

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