Description

The Burns & McDonnell Phoenix, AZ office is seeking to hire a Marketing Department Assistant to support all divisions in the region\! This will be an in-office position located in our Phoenix office.

The Marketing Department Assistant will provide general marketing, administrative and creative support for the Phoenix Regional Office. This position will assist with general marketing & sales support activities in collaboration with marketing management and office leadership as well as providing administrative support for the regional office(s) as a whole. The Marketing Department Assistant will report directly to the Proposal/Marketing Manager with additional direction from administrative leaders and office leadership as needed.

Responsibilities include:

• Coordinate with internal support departments.
• Type memos, correspondence, reports, PowerPoint presentations and other documents where applicable for internal and external use.
• Assist with Microsoft Teams folder set-up and management for pursuits and special projects.
• Organize and maintain electronic filing system.
• Maintain a department calendar and roster.
• Make travel arrangements for key client meetings, dinner events as needed.
• Assist with ordering company tickets for events, concerts, sports games, etc.
• Reserve conference rooms for internal and external meetings.
• Coordinate onsite client or vendor lunches, including set-up and clean-up.
• Help coordinate clerical/administrative needs of special projects.
• Read and sort incoming mail and packages.
• Process sponsorship / client gifting / purchasing bills & invoices.
• Complete weekly expense reports to support team leads.
• Prepare outgoing mailings and labels, including emails, faxes, conference/event shipping.
• Order and maintain office supplies.
• Order and maintain marketing materials for sales teams.
• Occasional proposal assistance – resumes, org charts, proofreading, formatting, printing hard copies, etc.
• Open Asset uploads and content management, and more as needed.
• Assist with planning and execution of exhibiting at industry trade shows, industry conferences and client events as needed.
• Assist in Conference & Event planning and coordination
• All other duties assigned

Qualifications

• High school diploma or equivalent. Bachelor's degree strongly preferred.
• Minimum of one year applicable office/clerical experience preferred.
• Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required
• Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders). Excellent communication in verbal and written format; technical writing and creative writing as well as proofreading and editing is preferred.

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-AZ-Phoenix

Schedule: Full-time

Travel: Yes, 5 % of the Time

Req ID: 231371 Job Hire Type Experienced

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