Department Assistant
Full Time
San Diego, CA
$44,590 - $66,295 a year
Posted 1 day ago
Job description
General Atomics Systems Integration, LLC (GA-SI), an affiliate of General Atomics, is a provider of military and commercial engineering services. GA-SI is a leading-edge expert in systems integration technologies, reliability improvements, and controls system design.
We have an exciting opportunity for an experienced Department Assistant to join GA-SI group located Rancho Bernardo, CA. This position under limited supervision, performs a variety of administrative activities in support of CONUS and OCONUS company projects for the Aero Services division of GA-SI.
We have an exciting opportunity for an experienced Department Assistant to join GA-SI group located Rancho Bernardo, CA. This position under limited supervision, performs a variety of administrative activities in support of CONUS and OCONUS company projects for the Aero Services division of GA-SI.
DUTIES AND RESPONSIBILITIES:
- Supports deployment related requirements for a staff of 500+ personnel that includes reporting, coordination, scheduling, and travel arrangements.
- Interfaces with government agencies to coordinate and track various reporting requirements.
- Prepares reports for contract program office to track and monitor prime and subcontractor’s responsibilities.
- Gathers, collects, records, tracks, verifies data and information from multiple sources.
- Coordinates, tracks, and reports on the progress of Aero Services work assignments and/or projects.
- Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors, or agencies.
- Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.
- Maintains records of all outgoing and incoming shipment to and from supported programs.
- Provides necessary ITAR (International Traffic in Arms Regulations) compliance paperwork to support deployed program personnel and equipment.
- Utilizes P-card for all program support equipment purchases.
- Tracks, maintains, and monitors Aero Services equipment inventory.
- Prepares shipping documents as needed.
- May provide direction to less experienced staff.
Job Qualifications:
- Typically requires a high school diploma or equivalent and two or more years’ experience in a field related to the specialized functional area or unit where assigned.
- Must demonstrate a broad understanding of assigned functional area principles, theories, and concepts.
- The ability to grasp new concepts quickly.
- The ability to maintain the confidentiality of sensitive information.
- Possess strong organization skills and the ability to establish priorities.
- The ability to identify issues and solve routine problems.
- Possess good analytical, interpersonal, verbal, and written communication skills to accurately document and report.
- Possess full knowledge of computer operations and applications.
- Ability to work both independently and in a team, environment is essential as is the ability to work extended hours as required.
- Ability to obtain and maintain a DOD security clearance.
Salary:$44,590 - $66,295 Travel Percentage Required 0 - 25 Relocation Assistance Provided Not Provided US Citizenship Required? Yes Clearance Required? Desired Clearance LevelSecret WorkstyleOnsite
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