Data Management & Project Assignment Coordinator
Job description
THIS POSITION IS LOCATED IN DANVERS, MA.
The Department of Developmental Services (DDS) is seeking candidates for the position of Program Coordinator II to function as the Data Management & Project Assignment Coordinator. The successful candidate will support the Northeast Residential Services (NRS), which is a large residential agency that oversees the State Operated community based group homes that are located throughout the Northeast Region for the Department of Developmental Services. NRS is seeking to hire a Program Coordinator II. The Program Coordinator II (PCII) position will be responsible for working with the Regional Recruitment Office in coordination with the NRS Recruitment Coordinator and the NRS Senior Management Team to coordinate, facilitate and track all recruitment of new positions and hiring for Northeast Residential Services.
Duties include the following:
- Provides support to the NRS Recruitment Coordinator when necessary, with entering and routing all positions through the MA Careers process.
- Works with the management staff to insure timely completion of all required steps in an effort to insure that all positions are filled within a timely fashion.
- Works to identify and temporarily back-fill projected long term vacancies as well as proactively screening potential employees for hire.
- Work with NRS and Regional Leadership to track all full time equivalents (FTE) to insure that the agency is within the allotted budget allocation.
- Responsible for tracking overtime utilization within NRS. This will be done by entering and analyzing overtime data.
- Identifies trends, themes and patterns to the NRS Senior Management Group and making recommendations for change that will assist the agency with the goal of effectively managing/reducing the need for overtime.
- Maintains copies of all house schedules, weekly overtime summaries and time verification shifts for each home in an organized fashion and ensures that all schedules are completed in accordance with NRS policies and procedures.
- Responsible for ensuring that NRS is fully compliant with the Statewide Purchasing Guidelines and will conduct reviews to insure that all shopping is being done in accordance with identified policies and procedures.
- Works with the NRS Director and Associate Director in an effort to assist the agency in achieving more streamlined/effective management, refinement of existing systems, creation of new more effective systems as well as special projects as assigned.
Full-Time: 37.5 hours per week.
Mon-Fri 8:45 AM-5:00 PM
Days-Off Sunday/Saturday
About the Agency:
The Department of Developmental Services is dedicated to creating, in partnership with others, innovative and genuine opportunities for individuals with intellectual disabilities to participate fully and meaningfully in, and contribute to, their communities as valued members.
About Northeast Residential Services:
Northeast Residential Services (NRS) is the largest State Operated residential and habilitative services and supports provider in the Commonwealth and is comprised of over 70 homes that are located throughout the Northeast Region of Massachusetts Department of Developmental Services (DDS).
Pre-Hire Process:
Recommended candidates must successfully complete pre-employment screening which includes:
- Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://www.mass.gov/info-details/dppc-abuser-registry
- Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori
- National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.
- https://www.mass.gov/lists/dds-fingerprint-background-checks
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.
If you would like to request an ADA or religious accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form
First consideration will be given to those applicants that apply within the first 14 days.
- Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
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