Job description

Under general direction from the Custodial Supervisor III the Custodial Supervisor I directly supervises the daily activities of up to 15 custodians including training, inspecting work, timecards, ensuring the safety of staff and work procedures, and other duties in support of the department.

Duties and Responsibilities
Direct the day-to-day work and operations of custodial staff to ensure assignments are completed in a safe, effective, and efficient manner.
Supervise and direct crew through training, assessing workload demands, organizing resources, and determining priorities, methods and procedures for staff.
Monitor, maintain, and submit payroll records for processing.
Provide staff with adequate and safe machinery, equipment, and working environment.
Assist in training and in-service programs to ensure personnel gain and maintain a thorough understanding of applicable standards, safety regulations, and policies.
Conduct regular inspections of work to ensure work is performed and completed in a timely, effective and efficient manner in compliance with applicable standards, specifications, safety regulations, and departmental policies and expectations.
Conduct annual performance evaluations for assigned staff.
Coach, counsel and mentor crew regarding performance expectations.
Review prospective custodial candidates, assist with interview and reference check process, and make hiring recommendations.
Maintain detailed inventories on custodial equipment, fire extinguishers, supplies, light tubes, recycling bins, repair parts, floor surfaces, etc.
Respond to emergencies to resolve immediate safety concerns (from custodial staff and/or building occupants). Ensure custodial staff secure buildings properly, process room reservations, and report discrepancies.
Coordinate University-required training for staff and ensure timely completion.

Required Qualifications – Experience, Education, Knowledge & Skills
High school graduation or equivalent, plus progressive commercial or institutional custodial experience or an equivalent combination of relevant education and experience.
Demonstrated experience managing building and security policies, regulations and procedures.
Demonstrated experience following and explaining instructions, procedures, policies and regulations, both verbally and in writing.
Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities.
Demonstrated experience using word processing, spreadsheet, database, and e-mail software. Microsoft Office preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills
One (1) year successful work experience supervising, planning, coordinating, and directing the work activities of five or more employees.
Demonstrated competence inspecting, evaluating, and monitoring employees work activities and performance.

The Successful Candidate Will
Consistently exercise initiative and good judgment.
Establish and maintain productive relationships with a diverse range of internal and external constituents; such as faculty, staff, students, and the general public.
Ability to enforce building and security policies, regulations and procedures.
Communicate effectively, both verbally and in writing.
Successfully work independently with minimal supervision, while establishing effective working relations as a team member.
Supervise a dynamic and diverse staff serving an equally diverse and dynamic while meeting customer expectation.
Have knowledge of a variety of strategies to increase efficiency or service.
Represent the department and MSU to others in a professional and courteous manner.

Position Special Requirements/Additional Information
Must possess currently or be eligible to obtain a valid State of Montana Driver’s license and have an acceptable driving record (less than 12 points). Do NOT send a copy of the driver’s license.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
Must be able to transport up to 50 pounds up and down stairs, in buildings without elevators with or without accommodation.
Position requires a person to ascend/descend ladders.
Position requires a person to safely use floor machinery.
Posses knowledge of how to use potentially toxic cleaning products safely.
Move and load heavy custodial machinery in and out of maintenance vehicles with or without accommodation.
Respond to after-hours emergency calls outs and occasional shift changes.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes
Posting Detail Information

Number of Vacancies 1
Desired Start Date Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date

Applications will be:
Screening of applications will begin on March 8, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. https://www.montana.edu/hr/recruitment/dualcareer.html.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. https://www.montana.edu/hr/recruitment-guidelines/affirmative_action_plan.html.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/policy/discrimination/index.html.

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