Job description
Essential Functions:
Contract Administration/Development
Contract Administration/Development
- Evaluate proposed service contracts and make recommendations
- Prepare all required documentation for contract development
- Prepare pricing for new contract proposals and contract renewals
- Prepare lists for all required supplies and equipment for contract proposals
- Responsible for purchases of required materials, keeping within budget guidelines
- Obtain best value for supplies, equipment and subcontractors
- Monitor supply orders; verify and cross check
- Responsible for 24 hour management of custodial services. Responsibilities include, but are not limited to, tracking service calls, maintaining records and reports per contract specifications and scheduling of all work and special projects
- Responsible for the maintenance of inventory documentation
- Responsible for the maintenance of equipment maintenance schedule.
- Responsible for overseeing the interviewing of non-disabled and disabled applicants
- Responsible for overseeing the training and evaluation of all employees at assigned sites
- Responsible for the management of disabled and non-disabled personnel to ensure job completion as per contract specifications
- Responsible for conducting safety training and implementing safety policies and procedures
- Responsible for development of work schedules for personnel to meet contract requirements and keep within budget to include maintenance of time and payroll data
- Responsible for submission of all required documentation for employees
- Responsible for preparation of schedules and for ensuring implementation
- Responsible for the preparation of Quality Control Plan and ensuring implementation
- Responsible for communicating quality issues to Chimes District of Columbia staff and customers and ensuring resolution of said quality issues
- Work cooperatively with the Human Resource Office Staff to sustain employment for individuals with disabilities
- Act as custodial Project Manager in that person’s absence
General
Secondary Functions:
- Ensure all contractual requirements are met and on time
- Comply with Contractor’s rules for the sites, security guidelines and all Chimes District of Columbia policies and procedures
- Observe all security regulations at contract sites
- Ensure that all staff members observe Contractor’s rule for the sites, security guidelines and all Chimes District of Columbia policies and procedures
- Attend meetings as required
- Use technology for the completion of specified job duties
- Attend work regularly according to assigned work schedule and/or contract specifications and in accordance with Chimes District of Columbia Policy
- Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development
- Work cooperatively with others including all staff, supervisors, administrators, co-workers, Chimes District of Columbia employees, community professionals, customers, vendors and the public
- Communicate quality issues to Chimes District of Columbia staff and customers
- Establishes and maintains positive relationships with government facility staff
- Receive and act on reports and requests from contracting office personnel
- Present ideas and recommendations to DO based on contract needs
- Analyze, review, and suggest solutions to operational challenges
- Be available within one hour during normal working hours and within two hours after hours to respond to contracting officer
- Attend meetings with government, facility, and customer representatives
- Follow instructions and abide by Agency policies and procedures and contract specifications
- Work cooperatively with HR to sustain employment for individuals with disabilities
- Pass and comply with CPR/First Aid training and OSHA training
Secondary Functions:
- Serve as liaison with building occupants and building services
- Assist in the planning and implementation of staff development programs
- Stay current in knowledge of all aspects of mechanical and custodial methods, new technologies, new materials and equipment
- Be a positive Role model for individuals served and Agency Staff
- Assume other duties, responsibilities, and special projects as needed
- Duties, responsibilities, and tasks may change at any time with or without notice
Physical Abilities Needed to Meet Work Demands:
- Ability to stand or walk for long periods of time
- Ability to go up and down stairs
- Ability to reach above the head, bend, kneel, stoop, and crawl
- Ability to lift, carry, and push up to 50 lbs. as needed
- Ability to work in dusty spaces or adverse weather conditions
- Ability to see details on the floor, above the head, or on surfaces
Job Competencies Needed for Success on the Job:
- Ability to work independently and collaboratively with others
- Ability to maintain confidentiality
- Ability to work in a constant state of alertness and with safety always in mind
- Ability to communicate effectively with employees and government staff
- Ability to supervise and develop others
- Ability to make decisions and solve problems
- Ability to plan, implement, organize, and prioritize
- Ability to be flexible and dedicated to quality and customer service
- Ability to manage multiple tasks effectively
- Ability to react immediately to emergency situations
- Ability to analyze data and recommend corrective action
- Ability to read, write, and speak (communicate and relate information) English
- Ability to use technology for completion of specified job duties
- Ability to manipulate numbers
- Ability to maintain and submit reports, logs, and other paperwork in a timely manner
- Ability to understand and apply technical written material
- Ability to understand and comply with safety procedures and environmental requirements
- Ability to operate machinery without posing a safety hazard to self or others
- Ability to use and care for equipment and cleaning supplies properly
- Ability to complete tasks in a timely manner with numerous interruptions
- Ability to attend work regularly and remain on site for scheduled shift
- Ability to work a flexible schedule as required
- Ability to attend and participate in training and work related meetings
- Ability to demonstrate integrity and ethical standards in job performance
- Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner
- Ability to provide guidance, direction, and technical support
- Ability to comply with all building, security, and company policies and procedures
Other requirements:
- Valid driver’s license from state of residence and ability to drive
- License must have been valid for at least 3 years
- If driving a 15 passenger van, must be at least 25 years old
- Acceptable driving record as determined by Agency’s insurance carrier and by Chimes DC policies and procedures
Essential Personnel:
This position is designated as essential. This means that when the facility is faced
with an institutional emergency, employees in this position may be required to remain at their
work location or to report to work to protect, recover, and continue operations at the facility.
Education:
Experience:
- High School diploma or equivalent PLUS 10 years’ experience
- College degree preferred
- Valid CPR/FA certification preferred
- Knowledge of green cleaning principles and CIMS certification requirements
- Knowledge of electronic tracking systems such as MAXIMO, SAMS, TAMS, JAMS
- Knowledge of regulatory standards, hospital standards, and facility management
- Knowledge about regulations for SDS, Fire and Safety, Hazard Communications and Bloodborne Pathogens
- Knowledge of government contracting
Experience:
- Five (5) years’ experience in managing a workforce providing services on a contract of similar scope and size, preferably with the federal government
- Demonstrated ability and knowledge of building service management as well as relevant equipment and chemicals and their applications
- Experience evaluating, implementing, and working with government contracts preferred
Notes:
- At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience
Experience
Required- 5 year(s): Five (5) years’ experience in managing a workforce providing services on a contract of similar scope and size, preferably with the federal government
Education
Preferred- Bachelors or better
Licenses & Certifications
Required- DRIVER'S LICENSE
- CPR/FIRST AID
Skills
Preferred- CPR-FIRST AID
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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