Contract Administrator
Job description
#TP123244 Contract Administrator
Filing Deadline: Fri 6/16/2023UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!
DESCRIPTION
TES is searching for a Contract Administrator to provide analytical and administrative support. As a central first point of contact and source of information, this position will provide professional, proactive, and helpful customer service, and will provide consultative services to department administrators, researchers, and other stakeholders. This position will also support new research initiatives, new processes, and changing systems/programs.
Job Duties:
Website and central phone line management.
Manage central email inbox, and list-serv.
Contract triage and intake.
Contract negotiation support (e.g. communicate with stakeholders, document compliance approvals, perform status-updates etc).
System data entry, data clean-up, and reporting.
Entering, amending, and maintaining records in the contract and grant system.
Creating and maintaining standard operating procedures and best practice guidelines.
Other administrative duties may include scheduling and coordinating meetings and events, providing or facilitating training, assisting with event planning, and other administrative or analytical support as needed and other duties as assigned.
QUALIFICATIONS
Solid communication skills and ability to communicate professionally and effectively with a diverse population of all levels of organization in person, over the phone and in writing.
Ability to work in an interactive environment and possess excellent customer service skills both in person, over the phone, and via email.
Experience with contracts (triage, intake, approvals, etc).
Experience with data entry, data clean-up, and reporting.
Record management experience.
PREFERRED QUALIFICATIONS
Event scheduling and coordination experience.
Experience with providing and facilitating training.
SPECIAL CONDITIONS
A background check is required.
Pay Transparency Act
Annual Full Pay Range: $43,900 - $91,900 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $21.02 - $44.01
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
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