Job description

Apply By:
03/23/23

Division:
Finance Division

Management Level:
Individual Contributor

Scheduled Weekly Hours:
40

Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more!

Full Job Profile Pay Range:
This position is salaried (exempt) and not eligible for overtime/compensatory time.
$61,766.28 - $95,737.73

Hiring Wage Starting At:
$75,000.00 annually ($36.05 per hour)

Compensation will be determined based on education, experience, and skills.

Description:
The anticipated hiring salary for this position is $72,000 - $75,000 annually and is dependent on education and experience.

The Contract Administrator serves as central contracts point in the Procurement department. The purpose of this position is to provide contract administration and compliance, contract development and renewal services for various departments and divisions throughout Jefferson County. Monitor contracts. Oversee data management.

Schedule: This full-time position operates on a four-day work week (Monday-Thursday). This position is hybrid, with remote work and in-office work as needed.

Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more. For more information, click Here for our Total Rewards summary.

Essential Duties:
Contract Administration - Coordinate the contracting process between the procurement department, departments and divisions, vendors and contractor, and the county attorney's office. Ensure that contract details match county attorney requirements. Coordinate the design and implementation of the contract administration process and involving stakeholders. Work with the buyers and county contract representatives to ensure that contract requirements are adhered to. Develop, renew and track contracts. Secure associated documents needed for Department and Division contracting process for both new and renewal contracts. Edit contract documents and route contracts for approvals. Route fully executed contracts and copies per Department and Division and county requirements.

Vendor and Contract Relationship Management – Assist in managing contract details and performance with vendors. Act as the point person for procurement contracts. Determine compliance issues and make recommendations regarding remediation and default of contract. Investigate, develop and effect solutions for invoicing problems with contractors. Manage inquiries regarding contracts.

Manage Data - Develop and update contract database for all procurement contracts. Update and track contractor information for new contracts and vendors. Coordinate contract database for tracking purposes and internal use. Develop and maintain Procurement contracts log for all involved departments and divisions. Manage and coordinate summary reports, analyze data and make recommendations.

Education and training of County departments on use of contracts and entering requests in ERP system.

Other duties and responsibilities as assigned.

Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimal Qualifications:
Three years of work-related experience performing activities in contract administration, or any equivalent combination of education and experience.
Bachelor's degree from an accredited college or university in Supply Chain Management, Business Administration, Finance, or a related field.
Or an equivalent combination of education and experience

Preferred Knowledge, Skills, and Abilities:
Three or more years of year of related work experience performing public procurement contract administration.
Paralegal experience
Understanding of Colorado specific contract terms in public contracts
Knowledge of business principles, such as purchasing, business and contract law.
Advanced oral and written communication skills.
Intermediate math and accounting skills.
Workday or other ERP software

Additional Job Information:
Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
Please note that supplemental questions requiring a written response will serve as a writing sample.

How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities.

Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal.

For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs

Questions:
County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us
Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org
Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us

Education:
Bachelor's Degree

Experience:
Work Experience: Minimum three years

Certifications:
Languages:
Category:
Budget & Financial Services

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