Position Summary: As a Contract Coordinator you will be responsible for coordinating existing and new vendor and subcontract agreements, including drafting and negotiating terms, identifying and sourcing new goods and services providers big and small, contract compliance and risk identification and mitigation. The successful candidate will support multi region and multi state operations to develop RFQ, analyze cost and quality of goods and services, occasionally perform procurement and finance activities.

Essential Job Functions/Responsibilities:

• Leads vendor and subcontractor onboarding
• Drafts, reviews, and coordinates legal and commercial documents
• Develop, lead and execute contract and risk management strategies
• Partner with and facilitate stakeholder engagement to resolve and secure optimum terms to meet company objectives
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Develop training material, best practices, and procedures that align with company objectives
• Identify and secure agreements with new goods and services suppliers to meet company objectives
• Analyses and prepares Contract Summary of client requirements and specific instructions for Field Management Teams
• Organizes and keeps company official contract records, files, and documents (hardcopy and/or electronically)
• Identifies, completes and maintains company licensing, permitting, and registrations

Other Job Responsibilities:

• Research and obtain price quotes on requisitions
• Perform Buyer duties and issue purchase orders
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Communicate with engineering on technical requirements and issues for material and equipment purchases
• Perform cost and scenario analysis, and benchmarking
• Assess, manage and mitigate risks
• Perform problem solving for complex issues
• Actively and positively participate in department and safety meetings
• Travel required to field on occasion to coordinate material procedures
• Other duties as assigned

Required Minimum Qualifications:

• High School Diploma or GED
• 8 years related experience
• Bachelors Degree with Business, Law, Accounting, Project Management or Engineering courses preferred
• Valid driver license, clean driving record

Knowledge, Skills & Abilities Required:

• Strong leadership capabilities and aptitude
• Solid judgement along with decision making skills
• A knack for negotiation and networking
• Proven working experience as contract administrator/coordinator, purchasing agent or officer
• Familiarity with sourcing and vendor management
• Knowledge of various industrial construction disciplines and materials used
• Ability to apply knowledge of bidding process and contracts management principles and practices
• Ability to analyze and problem solve to changing environments and work conditions
• Ability to create and analyze purchase information and the associated receiving and invoice verification process
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform all work in a safe manner that meets company and client standards
• Ability to perform work with a professional demeanor
• Proficient in MS Office suite
• Excellent written and verbal communication skills - must be confident and comfortable in all aspects of contract administration
• Excellent interpersonal skills with team members at all levels, agency representatives, clients and subcontractors
• Strong math skills
• Strong organizational and time management skills
• Must be self-motivated and exercise self-initiative

Required Education, Training & Certificates:

• OSHA 10 Certification, or ability to obtain upon hire
• Attends training sessions, seminars and appropriate educational classes required by department
• Computer skills commensurate with program and job applications

Pay: $85,000 - $105,000 DOE

Work Location: Anchorage Alaska or Remote

Physical Demand/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, hear, see, sit, walk, reach with arms and hands, climb or balance, and to stoop, kneel or crouch. The incumbent is occasionally required to bend, twist, push, and pull, and is required to sit or stand for extended periods of time. The incumbent must be able to lift and/or move items that weigh at least 25 pounds. Visual Acuity: must be adequate to perform all required Job Description tasks in a safe manner.

The noise level in the work environment is usually low to moderate, but may be loud on occasion. Work is primarily done in an office setting but may require visit to a client facility or job site that may have inclement weather conditions. Work location in Anchorage Alaska or can be performed remotely. Occasional road travel is required.

Disclaimer:

The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.