Job description

Here are the job position details for your review:

Job Title: Construction Site Administrative Assistants
Pay Rate: $30 to 35/Hr
Duration: 5 Months
Location: New London/CT

This position is for the Power/Energy division.

We are looking for Construction Site Administrators for for our wind turbine sites. Pre-assembly Site is located at the Port of New London, CT, and commissioning site will be located out of the Port of Davisville, RI

• The Site Administrator (SA) manages typical administrative tasks on a construction site and reports functionally to the Site Management and disciplinary to the Operation Manager in the back office.
• The SA acts as a central point of contact and interacts with all stakeholders involved in the project execution.
• The SA contributes to the safe execution of projects on site on behalf of Site Management.
• The SA is primarily responsible for the daily planning and execution within individual areas and functions of the construction site, as directed by the Site Manager.
• The SA is a key interface to all Site Team members, visitors, and back office and must maintain good relationships at all times.
• The SA is authorized to make corrections, changes, or rejections within the assigned area of responsibility to ensure compliance with and adherence to SGRE procedures and policies.

Responsibilities:

• Collect and verify different data from multiple sources, consolidate various data reports, as DPRs, and distribute to relevant stakeholders, internal and external.
• Provide feedback to the data owner in case of deviations.
• Monitor, verify, and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
• Arrange transport and accommodation for site personnel traveling to/from Project in line with Project specific transport concept.
• Organize and manage crew changes to/from specific site locations by producing crew change manifests per defined format based on manning plans.
• Coordinate with Site Management and Marine Coordinator and update transport manifests.
• Act as first face and point of contact to visitors and site personnel to/from the site, as receptionist including reporting, data entry, keeping visitor log, and answering phone calls.
• Organize, arrange, and coordinate meetings on site. Prepare, distribute, and file
• meeting minutes.
• Comply with the Environment, Health & Safety rules on Site.
• Active support through participation in toolbox talks and safety campaigns.
• Track stock of office supplies and place orders when necessary.
• Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer systems after verification of validity and compliance.
• Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
• Assist and train colleagues when necessary.

Competencies:

• Expert in business administration - structured and organized
• Advanced communication skills in multicultural environments
• Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, OneDrive)
• Schedule management
• English language proficiency
• Customer-oriented / service-minded and quality oriented
• Team player, self-motivated and trustworthy
• Knowledge and interest in the industry - wind turbine industry, construction projects
• Safety awareness

Qualifications:

• Proven professional experience as an office/business administrator, assistant, or relevant role.
• Qualifications in secretarial studies will be an advantage.
• Project/Process - Familiarity with office management procedures
• Intercultural - Living and working experience in an intercultural environment

Additional Requirements:

• Onshore/site based
• Flexibility around schedules
• Team Skills, ability to learn fast, communication skills, customer focus, ability to analyze, and change orientation.

Job Types: Full-time, Contract

Salary: $30.00 - $35.00 per hour

Ability to commute/relocate:

• New London, CT: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• "Please share alternate Email"

Experience:

• Construction: 1 year (Required)

Work Location: One location

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