WHY MIDPEN

At MidPen, we build communities that change lives and revitalize neighborhoods. We work every day to create a world where everyone has a quality home they can afford and equitable access to opportunity. Our goal is to develop communities that enhance cities and catalyze growth and opportunity for residents.

With a “three companies, one mission” approach, we develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs to help our residents advance their well-being. We are one of the nation’s largest non-profit developers and owners of affordable housing — to date, we’ve developed over 120 communities across 11 Northern California counties and provide affordable homes for more than 20,000 (and growing) low-income working families, seniors, and people with special needs. The lack of affordable housing in the Bay Area is our reason for doing what we do, and we want you to be a part of the journey toward social, economic, and racial equity.

ABOUT PROPERTY MANAGEMENT

The Property Management team is responsible for operating and maintaining our beautiful communities, but beyond that, they are relationship builders and the heart and soul of MidPen. Rooted in our ICARE values (Integrity, Collaboration, Accountability, Respect, and Excellence), and our Guiding Principles of diversity, equity, inclusion, and belonging, Property Management works closely with our residents, our community partners, and their fellow MidPenners, including close collaboration with our Resident Services team.

BENEFITS AND COMPENSATION

In 2021, MidPen was certified as an official Great Place to Work®, and for good reason! In addition, we offer a Best-in-Class benefit package that includes 100% employer paid employee healthcare options (Kaiser or Sutter), dental, vision, life & disability insurance. We also offer a wide range of voluntary benefits; 403(b) retirement investment opportunity and annual financial literacy and retirement planning options, FSA for childcare, medical and commuter benefit options, Employee Assistance program and pet insurance for our furry, feathered, and scaled friends. In addition to 14 paid company holidays, which include a paid winter holiday break between Christmas and the New Year, we offer 4 paid wellness days for employees to disconnect and recharge. As a learning organization, we encourage professional development and career advancement, and we offer up to $3,000 annually ($12,000 lifetime maximum) for education assistance with tuition reimbursement and/or loan debt relief that includes qualified family members. And, as a family-friendly company, we offer a paid time off parental leave benefit of 12 weeks in a 12-month period for new or expecting parents. Check out our benefits snapshot on our careers page.

PAY RANGE

$25.00 - $35.58 hourly - pay is based on applicable experience and qualifications

POSITION OVERVIEW

This position reports to the Compliance Manager within the Property Management Division of the MidPen Management Corp. and supports the development, implementation and oversight of high-quality programs and services. The Compliance Project Associate serves as a central point of contact for internal staff to relay timely communication, maintains Compliance schedules, coordinates trainings and departmental meetings, produces departmental reporting and provides clerical and administrative support to the Compliance and Systems staff.

This is a hybrid position, based on current MidPen policy of working Tuesdays and Thursdays in the Union City Office. Mon, Wed and Fri, option to work from home or the office. When working from home, requires a reliable internet connection.

ESSENTIAL DUTIES

• Effectively coordinates regulatory inspection scheduling for all MidPen Property Management Corp. properties. This includes logging, tracking, and communicating information to property management staff and external partners. Initiates communications needed to follow-up with property staff regarding overdue or time sensitive reporting requirements
• Coordinates and prepares regulatory inspection findings and responses correspondence for Compliance Manager review
• Prepares regular departmental, operational and metric reporting timely and as needed
• Assists in creating and modifying reporting tools and templates to meet changing needs
• Receives and responds to a high volume of diverse correspondence with competing deadlines with a positive approach while maintaining cordial and professional relationships with all internal and external contacts
• Generates and completes other general reporting documents as needed and coordinates receipt of upper management signatures and submissions to external partners
• Stores and maintains the Compliance department’s electronic and physical records
• Maintains internal ticket tracking system, manages daily ticket assignments, and coordinates annual internal property audit deliverables
• Provides administrative support for departmental needs
• Performs other assignments as requested

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required.

Education and Experience

• Associates Degree and one to two years of property management experience or combination of education and relevant experience

Knowledge, Skills, and Abilities

• Superb customer service, verbal, and written communication skills
• Knowledge of professional business correspondence
• Strong organizational, analytical, and planning skills
• Advanced Excel knowledge and solid computer literacy with MS Office Suite Programs including Word, Outlook, and PowerPoint.
• Ability to work well with a team
• Consistent, reliable, and dependable attendance
• Strong desire to support MidPen’s Mission and Core Values

Physical Requirements

• Constantly perform desk-based computer tasks, frequently sitting
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

COVID-19 VACCINATION MANDATE

All MidPen employees are required to be fully vaccinated against COVID-19. As of April 1st, 2022, boosters are required for employment at MidPen. (As a reminder, booster eligibility means that at least 5 months have passed from your 2nd shot of Moderna or Pfizer or 2 months from your Johnson & Johnson shot.) Subject to applicable law, all prospective hires will be required to demonstrate they have been fully vaccinated for COVID-19 or qualify for an accommodation to this vaccination requirement. Employees with an approved accommodation will be required to test for COVID-19 on a weekly basis.

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. MidPen believes that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.