Job description

Job Title: Church Administrator

Report To: Senior Pastor

Position Status: Full Time – Non-Exempt (24 hours a week)

Position Summary: Responsible for multiple activities that support the life of the church, including church administration, pastoral administrative support, church communication and finance.

Job Responsibilities and Duties:

I. Church Administration

a. Maintain the church calendar (on-line & office copy) and schedule fellowship hall.

b. Provide administrative support to church leaders and committee heads.

c. Attend weekly Ministry Team meetings and Administrative Council meetings as scheduled.

d. Ensure the church office runs efficiently, responding to email requests, handling mail, ordering office supplies, copier service, etc.

e. Work with and provide guidance to Walnut Creek’s office volunteers.

f. Answer incoming calls in a courteous, professional manner and screen as necessary.

g. Create a welcoming environment for those visiting and reaching out to Walnut Creek.

h. Screen walk-ins and provide needed reference materials regarding Walnut Creek and area support agencies.

i. Serve and support Walnut Creek members who visit the church during Office Hours.

j. Maintain the membership records of Walnut Creek.

k. Coordinate meals for members as needed.

l. Assist with communication and coordination of the Preschool operating in Walnut Creek.

m. Order flowers for Easter, Christmas and other special events

n. Assist with the coordination of outside vendors coming to church i.e. security system personnel, Preschool parents or inquiries, heating/cooling workers, yearly inspections (elevator, water, fire), etc.

o. Send and update Prayer Requests as received in the church office and share with Pastor.

II. Church Communication

a. Prepare the weekly bulletin (inserts as needed)

b. Produce the monthly newsletter by gathering material from the pastor and other church leaders.

c. Create and update church web page and other social media i.e. Facebook/Instagram

d. Complete the annual Charge Conference Report (Sept./Oct.) and Year End Report (Jan./Feb.)

e. Provide additional charge conference support as needed, i.e. Church Organizational Chart and Committee Listings each year.

f. Create and update the outdoor electronic sign each week or more often if needed.

g. Prepare other periodic correspondence and mailings as needed.

h. Create and assist with external public relations materials, i.e. newspaper, ink free news, etc.

i. Take and share church photos of events as needed

j. Performs other duties as assigned by the Pastor.

Job Skills and Requirements:

• Demonstrated proficiency in computer skills including Word, Excel, Publisher, Canva and adaptability to Walnut Creek’s management software (Shelby).
• Attention to detail and follow-through on assignments.
• A commitment to good interpersonal relationships, teamwork, and support ministries of Walnut Creek United Methodist Church.
• Ability to multi-task in several areas and communicate effectively with multiple groups of people.
• A commitment to confidentiality regarding all records, both of the church, staff, and the members.
• Pleasant demeanor with all and dependable attendance.
• A complete background check, including training in the Child Protection Guidelines.

Job Type: Part-time

Pay: $20,000.00 - $24,000.00 per year

Benefits:

• Paid time off

Schedule:

• Day shift
• No weekends

Ability to commute/relocate:

• Warsaw, IN 46580: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location

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