Position Title: Business Support Coordinator

Location: CO, Glenwood Springs

Category:

Procurement

Description:

Hiring pay range: $23.45 - $29.31/hr

Full pay range: $23.45 - $35.18/hr

GENERAL PURPOSE OF JOB:

This position supports the Procurement department by performing a wide variety of routine & complex administrative duties.

ESSENTIAL JOB FUNCTIONS:

(These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)

Business Support: 70%

• Collaborate with Procurement staff ensuring each part of the procurement lifecycle flows efficiently. Prepare contract agreements, agreements, supplemental agreements, change orders. Greets vendors, suppliers, and office visitors. Update and maintain all PC based procurement systems and records pertaining to all Procurement functions. Assists with the coordination of the renewal and extension of contracts. Ensure purchasing documentation is kept up to date. Compose correspondence, perform research, and prepares reports. Assist with the ordering, receiving and payment of County goods and services. Maintain and manage the local vendor preference website and the procurement portion of the intranet. Procurement webpage maintenance. Communicate with departments and vendors regarding changes on orders in progress, and investigate and resolve discrepancies between purchase orders and invoices. Educate and train department employees and vendors regarding Procurement policies and procedures.

Administrative: 30%

• Assists with coordinating the formal and informal bidding process. Perform routine contract responsibilities. Perform general office support functions which include but not limited to visa allocation, preparation of internal vouchers, work with Finance on auditor functions, New World Systems reports and research, generate and track Facility Dude requests, maintain and organize completed contract files and other records for the department, and order items for the department.

Core Competencies:

(Representing the Knowledge, Skills, and Abilities required in the position)

• Analytical thinking: Able to consider the best approach and investigate alternatives.
• Communication skills: Able to communicate appropriately to convey information using both written and oral communication.
• Customer service: Deliver services that are efficient, personalized, and in a professional manner.
• Mathematical Skills: Proficient in basic math and have general knowledge in accounting and bookkeeping principles.
• Technology: Proficient in a variety computer software, hardware, and equipment including Microsoft Operating Systems, and standard office equipment.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.

Position Requirements:

Minimum Qualifications:

(Any combination of experience and education that would likely provide the required knowledge, skills, and abilities as determined by Garfield County may be substituted for the requirements above.)

Minimum Education & Experience:

High School Diploma or equivalent. Relevant experience should include 3 years of performing clerical & administrative tasks with 1-year drafting or coordinating contracts and procuring goods and services, and proficiency in computer software applications.

Licenses & Certifications:

• Valid Driver’s License

Note: This position requires a pre-employment background check which will include a Criminal Check, and Motor Vehicle Record. Employment is contingent upon successful completion of a Criminal Background Check.

Work Hours

The standard work hours for this position are Monday through Friday, 8:00am to 5:00pm.

Required Travel:

This position will occasionally travel to a variety of facilities and offices around Garfield County. Additional travel may be required for trainings and educational meetings.

Physical Activities and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform essential functions.

While performing the essential functions of this job the employee is frequently required to reach, grasp, finger, stand and/or sit for long periods of time, walk, talk and hear; occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, peripheral vision, and ability to adjust focus. The job requires eye/hand coordination and manual dexterity to use office/medical equipment.

Full-Time/Part Time: Full-Time

Location2: Glenwood Springs, Colorado

Benefit Information: To view our benefit package please go to https://www.garfield-county.com/human-resources/benefits-brochure/

Hiring Range: $23.45 - $29.31/hr

Full Pay Range: $23.45 - $35.18/hr

Driving Classification: Marginal

Number of Openings: 1

Exempt/Non-Exempt: Non-Exempt

Req Number: PRO-23-00001

Open Date: 1/12/2023

About the Organization:

Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.

EOE Statement:

Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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