Job description

POST DATE: January 27, 2023

APPLICATION DEADLINE DATE: February 9, 2023

POSITION: Assistant Director
DEPARTMENT: Elections
RATE OF PAY: $ 18.52 – $ 22.02 per hour
Rate dependent upon education, work experience, skill and ability.
HOURS WORKED: 8:30 a.m. to 4:30 p.m., Monday to Friday

Interviews will be held upon receipt of application

BENEFITS: Highmark BC/BS, Vision, Delta Dental and Life Insurance. (First of the month following sixty (60) calendar days)
County Retirement Plan. Aflac, optional.
Paid time off – Holiday from start. Vacation, Sick, Personal (after completion of six (6) month Initial Employment Period)

OVERALL OBJECTIVE OF JOB: To direct and manage the activities of the County Election Bureau Office; plans, directs, coordinates registration of voters; oversees elections and certifies election results alongside of or in the absence of Director.

QUALIFICATIONS:

EDUCATION/TRAINING: Associate degree in business/management or a high school diploma; business and computer training required.

WORK EXPERIENCE: 2-4 years working experience in elections and some knowledge of Election Code.

ESSENTIAL FUNCTIONS OF JOB:

• Plans, directs and coordinates registration of voters; prepares and monitors absentee ballots.
• Oversees maintenance of voter registration files and voting records in computer and books; maintains lists of County-wide elected officials and determines offices for ballots.
• Locates voter addresses, polling places and other relevant data pertaining to registered voters.
• Processes new registrations and assigns to correct voting district along with Department Clerk.
• Receives and processes cash and checks. Charges appropriate fees as per the Carbon County Elections Department Fee Schedule. Provides receipt for paid fees.
• Assists in counts and canvasses of Elections.
• Prepares required election reports and records for the County and State.
• Verifies validity of signatures on election petitions as needed.
• Disseminates information to general public regarding voter registration and election information.
• Prepares and distributes voting lists for candidates use.
• Operates computer and updates voter files with changes of names, addresses and party affiliation as needed along with Department Clerk.
• Maintains and updates voter records through the comprehensive SURE system.
• Establishes and maintains files on alphabetic, chronological, numerical or other basis; retrieves requested materials from files; signs, date-stamps or otherwise identifies and/or controls files. Files election materials and applications as well as purges/archives as directed.
• Reviews and proofread ballot layouts and help to prepare material for printing contractor together with Director.
• Locates, inspects, and maintains polling places.
• Recruits and trains precinct election officials.
• Will assume and be responsible for the duties of the Elections Director in his/her absence.
• Prepares and manages grants specific to Elections.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Must be able to speak and understand the English language in an understandable manner in order to carry out essential job duties.
• Must possess good communication and interpersonal skills.
• Must possess ability to function independently, have flexibility and the ability to work effectively with general public, co-workers, agencies and others.
• Must possess ability to maintain confidentiality in regard to information and records.
• Must possess some technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess thorough knowledge of state and county election laws, procedures and requirements and ability to assure questions re: same.
• Must possess knowledge of state laws governing the registration of voters.
• Must possess knowledge of modern office practices and procedures.
• Must possess knowledge of principles and practices of supervision, and ability to direct and supervise work of subordinates.
• Must possess ability to maintain accurate and efficient records and prepare required reports in timely and accurate manner.

WORKING CONDITIONS:

• Works indoors in adequate workspace, ventilation and temperature, but with fluctuations in lighting.
• Works with average indoor exposure to noise and stress, but subject to frequent disruptions.
• Above normal indoor exposure to dust/dirt.
• May be required to work extra hours, on weekends and on-call during election periods.
• May be subject to occasional travel as necessary to carry out job duties.

PHYSICAL REQUIREMENTS:

• Must possess ability to record, convey and present information, explain procedures and follow instructions.
• Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, pushing, grasping, bending, twisting and reaching as necessary to carry out job duties.
• Dexterity requirements range from coordinated movements of fingers/hands to operate computer to simple movements of feet/legs; torso necessary to carry out duties of job.
• Light work, with occasional lifting/carrying of objects with weights of twenty to thirty pounds.
• Must be able to pay close attention to details and concentrate on work.
• Must be able to cope with the physical and mental stress of the position.

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $18.52 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekend availability

Work Location: One location

gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.