Job description

Owner’s Assistant Construction Representative for a well-established developer of high-end, urban mixed-use projects. Applicant must have experience with ground up office, residential and/or hotel projects. Candidates are expected to build effective relations with all project stakeholders including the design team, contractors, subcontractors, suppliers and user groups that reflect and support company core values. Must act in a manner of high integrity that demonstrates support of Hoffman & Associates company values and employees, while maintaining a constant focus on meeting or exceeding established project objectives.

The Assistant Construction Manager is supervised by the Senior Construction Manager for day to day tasks and assignments. Both Assistant Construction Manager and Senior Construction Manager report to the Vice President of Construction as it relates to project performance as well as corporate and employment concerns.

The Assistant Construction Manager’s role requires an individual who demonstrates leadership skills, an ability and willingness to face challenges, take and provide direction to others, and to effectively manage multiple processes. The applicant is expected to actively participate in industry and community relations to enhance company image and is further expected to participate in personal career development through on-the-job training and attend corporate training programs.

This level position requires 2 to 5 years’ applicable experience on similar projects. Hoffman & Associates offers a very fast-paced, entrepreneurial corporate culture. Applicant must have an undergraduate degree, with a technical concentration in engineering, construction management, or a related field preferred. LEED AP and/or MS a plus. Must demonstrate proficiency using a personal computer and company communication tools such as email, Bluebeam, Microsoft products (Word, Excel, Office and Outlook). CPM scheduling experience preferred.

Essential Functions

Project Financial Responsibilities

· Assist Construction and Development Managers with the creation and management of the project budget and coordinates the Guaranteed Maximum Price (GMP) or Contract Budget development.

· Assist Construction Management by proactively managing the project budget by controlling expenditures and administering contractor billings.

· Know and manage to the requirements of the owner’s contract, including bonds, fees, notifications, schedules, reporting, and costs.

· Assist the Construction Manager in review and validation of Contractor Change Orders, Construction Change Directives, and other modifications to the contract during construction.

Preconstruction Services

· Review working drawings. Participate in the constructability reviews

· Assist Owner and/or development team in space planning, budget preparation, material selection, cost estimating, construction contracts, and cost monitoring.

· Prepare and evaluate requests for proposals to engage new consultants and/or contractors

· Initiate set-up of project controls and management system.

· Assist with bid package development and helps solicit contractors and consultants.

· Assist in review and award of project contractors and consultants.

Construction Administration

· Coordinate and facilitate general construction activities. Administer change order procedures and contractor progress payments. Control project documentation and historical data regarding construction.

· Prepare and monitor cost estimates, budget updates, and change order reports. Distribute proposal change documents and assists in collecting pricing and/or preparing internal pricing estimates for budget forecasting.

· Responsible for proactive administration of all project correspondence, including RFIs, submittal data and shop drawings.

· Monitor and review contractors' work as it relates to budget, schedule and Owner’s program.

· Direct activities of architects/engineers/consultants. Conduct and attend meetings with contractors and Architect/Engineer. Provide information and assist the Construction Manager in the preparation of meeting minutes and construction progress updates for the development group and/or ownership.

· Coordinate with Governmental Agencies and utilities including DCRA, VDOT, DDOT, DOEE, DEQ, DC Water, Fairfax Water, PEPCO, Dominion Virginia Power, Washington Gas, and Verizon/Comcast.

· Encourage a safe working environment and review all required safety program matters with the General Contractor.

· Conduct site inspections for quality control and progress reporting. Ensures compliance to contract documents, including incorporation of all clarifications, changes, directives, RFIs, etc.

· Conduct site inspections for verification of Schedule and progress of the project. Ensure that the schedule is maintained, and out of sequence work is minimized to improve the overall process.

· Maintain, monitor, and drive the completion of punch lists

· Assist Construction Manager with project acceptance, occupancy, close-out, and turnover to asset management. Responsible for collecting required close-out documents and assisting user groups in scheduling owner required training as well as O&M and Warranty documentation. Manage official turnover to asset management and property management teams. Assist with preparation of reports and submission packages to the required governmental agencies.

Skills & Competencies

· Demonstrate strong initiative, self-motivation, and be action oriented.

· Demonstrate general understanding and successful application of general construction terminology and processes.

· Read and interpret technical data, construction related manuals, research/instructional reports, safety rules, and methods and procedures in drawing and layout work.

· Read and interpret detailed construction drawings and specifications and communicate findings with team.

· Negotiate and interpret the intent of contract documents and mediate disputes, as needed.

· Analyze and interpret various types of data in order to draw conclusions and solve problems.

· Interact with employees, visitors and contractors with poise and diplomacy.

· Compose business letters, expositions, summaries, and reports, using proper format, punctuation, grammar, diction, and style.

· Establish and maintain a cooperative and collaborative working atmosphere among staff and contractors

· Exchange ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions

· Perform numerical and financial calculations including calculating surfaces, volumes, weights and measures

· Demonstrate proficiency in Microsoft Office software

· Demonstrate a willingness to learn new skills and an open mind to alternate solutions and methodologies.

· Demonstrate an ability to function as a part of a team operating in a high paced results oriented environment.

Working Conditions

The position requires oversight of construction on active job sites. Due to daily condition changes on construction projects, employees are expected to wear appropriate clothing and personal protective equipment (PPE) as required by the Contractor’s safety policies and as required for weather conditions. Light travel may be required. Employee’s duties may involve use of ladders, climbing up and down stairs, riding temporary construction hoists, and accessing restrictive openings. Employee may be asked to transfer locations and work overtime as business needs deem appropriate. Though occurrences are rare, employee must be accessible during off hours in case of an emergency.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, and requirements.

Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus pay

Work Location: One location

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