Job description

The Office of Admissions is responsible for marketing, recruitment, and orientation of new undergraduate students and the maintenance and processing of their records. The office is responsible for upholding Board of Regents and University requirements, policies, and procedures regarding applications for admission, residency, acceptance of transfer credit, and other issues related to enrollment. Responsibilities of this position include all facets of recruitment for traditional and non-traditional age students including strategy determination, interviewing, travel, and written and telephone communications. Extensive travel is required to establish and maintain contact with prospective freshman and transfer students.

Duties and Responsibilities
Under general supervision of the Associate Director of Admissions – Recruitment, the person in this position will:

Recruit and provide information to prospective students.
Develop and maintain positive relationships with high school counselors, community college personnel, community agencies, college/university faculty, and a wide variety of campus offices.
Research programs at other schools to develop improved methods of attracting students.
Coordinate the preparation and distribution of print materials and electronic media.
Represent Montana State University at recruitment events.
Transport display materials and publications to various locations on and off-campus.
Perform related duties as required.

The ideal candidate must have a desire to become a part of a successful and energetic recruitment program, be goal-oriented, be able to organize time, tasks, and record-keeping systems, and demonstrate strong interpersonal and communication skills. The incumbent will participate in the overall development of the annual marketing plan and assist with the specific projects and duties assigned.

Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree or extensive post-secondary education without Bachelor’s degree plus applicable experience working with college students and programs or activities can be substituted.
Demonstrated experience effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision while maintaining a positive, effective, and professional approach.
Demonstrated experience developing and composing print materials and electronic media.
Demonstrated experience developing and maintaining detailed, accurate record-keeping systems (for the follow-up to prospective students and travel expenses).
Demonstrated experience with academic and extracurricular programs and activities.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Montana State University Bachelor’s degree.
Experience with college/university student recruitment efforts.
Experience working on a professional level with high school teachers, counselors, and faculty.
Demonstrated ability to establish and maintain effective working relationships with an extremely wide range of individuals.
Experience leading and/or coordinating activities with student groups/organizations.

The Successful Candidate Will

Possess the ability to perform the duties listed in the above description.
Ability to communicate effectively with employees and the public in person, virtually, and over the phone.
Demonstrated excellent written and customer service skills, including effectiveness with large group presentations, small group discussion leading, and one-on-one conversations.
Ability to establish and maintain effective working relations with co-workers and the public.
Ability to represent the Office of Admissions and its programs to others in a professional and courteous manner.
Knowledge of and demonstrated ability to accurately following administrative policies, requirements, and procedures.

Position Special Requirements/Additional Information
This position is overtime eligible and any qualifying, supervisor-approved hours worked beyond the workday will be compensated accordingly (some projects will require overtime).

In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.
Must have or be eligible to obtain a valid State of Montana driver’s license and possess an acceptable driving record (less than 12 points).
Must have or be eligible to obtain a major credit card. Copy of driver’s license will be required upon hire.
Must be able to transport, move, or position items weighing up to 50 lbs.
Willingness to travel extensively by both airline and automobile. The typical heavy travel season is September through January, and March through mid-May.
Willingness to work nights, weekends, or other non-traditional work schedules as necessary. Travel will consist of 20-25 weeks per year.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill and/or ability required.

This position has supervisory duties? No
Posting Detail Information

Number of Vacancies 3
Desired Start Date Upon successful completion of a search.
Position End Date (if temporary)
Open Date
Close Date

Applications will be:
Screening of applications will begin on April 10, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions
Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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