Job description
Job Title: Administrative Support
Salary Range: $38,500 - $42,500 per year
Position Summary
This position will support the US Department of Energy Office of Scientific and Technical Information (DOE OSTI) vision to ensure long-term preservation of and access to DOE scientific and technical information through support of their applications and development team.
· Maintain and monitor application team activities, project schedules, work hours, and daily tasks in support of project leads
· Maintain weekly, monthly, and long range project calendars to ensure timely communication and coordination for events and ensuring that follow-up actions are achieved
· Track tasks assigned to the application staff
· Ensure awareness of and adherence to project deadlines
· Provide daily updates to customers on tasks and projects, as requested
· Organize, attend, and participate in stakeholder meetings
· Prepare necessary presentation materials for meetings
· Capture and distribute meeting minutes/actions to project team members
· Document and track important actions and decisions from meetings
· Ensure all documentation is maintained appropriately for each project
· Ensure stakeholder views are managed towards the best solution
· Create a project management calendar for fulfilling each goal and objective
· Create daily, weekly and monthly reports as needed
· Other administrative duties as required
· 2 years of relevant administrative experience
Knowledge, Skills, Abilities
· Able to communicate professionally orally and in writing, with strong editing skills
· Adept at scheduling and organization
· Deadline-driven and detail-oriented
· Ability to communicate with multiple stakeholders in a timely manner
· Ability to work independently and as part of a team
· Ability to prioritize workload with competing deadlines
· Strong aptitude for learning new technologies
· Working knowledge of Microsoft Office
· Knowledge of application development helpful but not required
· Ability to sit for long periods.
· Ability to view computer monitor for long periods.
Ability to provide proof of US Citizenship on your first day of employment to obtain a DOE
HSPD-12 Badge in accordance with the terms of the contract. Department of Energy OSTI's
policy direction requires all employees employed on this contract to be citizens of
the United States.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
At KeyLogic we recognize that our employees are our most valuable resources. We hire talented, qualified professionals and provide each of our employees with every resource and opportunity to excel in their day-to-day activities as well as advance their career.
KeyLogic is a highly successful provider of professional and engineering services. We specialize in solutions that enable our customers to make better decisions for their organization. KeyLogic’s performance has earned the company a solid reputation for high standards, proactive solutions, and an outstanding commitment to the customer, best exemplified by the fact we have never had a one-time federal customer — all of our customers have provided repeat business. This has led us to achieve significant growth every year since our founding in 1999.
At KeyLogic, we're known for our extraordinary commitment to the success of the organizations we serve. Our client list includes the Department of Defense (DoD), Environmental Protection Agency (EPA), Energy (DOE), Transportation (DOT) and Treasury (including the Internal Revenue Service (IRS)), General Services Administration (GSA), and the National Aeronautics and Space Administration (NASA).
All qualified applicants will receive consideration for employment at KeyLogic without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital; or any other status protected by law. KeyLogic is proud to be an affirmative action and equal opportunity employer.
NOTE: KeyLogic is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at Recruiting@KeyLogic.com and let us know the nature of your request and your contact information. Request for accommodation will be considered on a case-by-case basis.
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