Job description
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Type of Position:
Clerical
Workstudy Position:
Job Type:
Work Shift:
Sponsorship Available:
Institution Name:
The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.
Department:
Department's Website:
Summary of Job Duties:
The Administrative Specialist III is responsible for coordinating office activities, researching & preparing special reports, & developing, revising, & recommending administrative policies & procedures as directed by supervisor.
Duties:
Updates calendar with itineraries and scheduled events. Assists county staff with arrangements for upcoming meetings and the preparation of newsletters, meeting announcements, handouts, or other documents that may be needed. Maintains report, correspondence, and publication files for the County Extension Office.
Prepares and submits the necessary paperwork and on-line entry for monthly reports such as travel, leave/time, and financial reports for county staff. Enters requisitions in database for invoice payments, expense reimbursements, and provides required documentation to expedite payments and reimbursements.
Maintains inventory control of computers and equipment for the county office. Orders and maintains sufficient stock of office supplies for county staff.
Assists agents in reporting for all program areas of Agriculture, Family & Consumer Sciences, 4-H, and Community Development. Responsible for gathering data and creating various documents for end of year reporting and reviews such as civil rights, 4-H and EH clubs, contact records, county financial reports, equipment inventory and repairs, and evaluations. Retrieves soil sample diagnostic reports for clientele.
County financial accounts must be maintained and balanced in Quicken and reports sent monthly and annually to State Office. Copies of the reports and information must be maintained in the county office files and be retrievable for reviews or audits.
Performs administrative duties for the Polk County Extension Office. Serves as receptionist and main phone line operator to clientele. Responds to inquiries and requests for information when possible or directs callers and visitors to the appropriate staff member. Processes incoming and outgoing mail. Answers routine correspondence. Maintains and updates as needed county mailing lists. Responsible for displaying required EEO/nondiscrimination information in the county Extension office.
Qualifications:
Minimum Qualifications
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.
Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others.
The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.
Knowledge, Skills & Abilities
Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods. Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports. Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability to analyze financial records & prepare reports. Ability to plan, organize, & direct the work of others.
Additional Information:
Applicants for this position are required to upload a Resume, Cover letter, and a list of three (3) references including name, phone number and email address (if available) prior to submitting the application. Once an application is submitted, the applicant will not be able to edit the application or upload additional documents.
If you have technical issues uploading a document or if you have a need to provide additional documentation after submitting your application, email
humanresources@uada.edu
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.
The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity:
Benefits Eligible:
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