Job description
Posting Number
STA00200PO23
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Administrative Coordinator
Job Level
P1 - Professional
Internal Title
Administrative Coordinator
Campus
Columbia
Work County
Richland
College/Division
College of Nursing
Department
CON College of Nursing
State Pay Band
5
Approved Starting Salary
Advertised Salary Range
$38,758 - $50,000
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Normal work schedule is Monday through Friday from 8:30 am to 5:00 pm with one hour for lunch.
Type of Staff Position
Full-time Equivalent (FTE)
Basis
12 months
Job Search Category
Administrative
About UofSC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Benefit Eligibility Type
Full-Time Equivalent (FTE)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
Performs complex administrative support activities for the Biobehavioral Health and Nursing Science Department Chair and department faculty.
Manages, prioritizes, and coordinates the Department Chair calendar to include preparation/provision of all information and materials for briefing on meetings and events; attends meetings and events as assigned. Manages all calls for the Department Chair from faculty, staff, students, parents, outside constituents, and the public. Responsible for composing and processing written documentation and general correspondence and reports. Manages office files for the department.
Responsible for scheduling and management of PhD courses in Banner; University Workload System; and College of Nursing CENTRAL database in consultation with the Department Chair and Associate Dean for Academic Affairs. Serves in an advisory capacity regarding issues, concerns, and ongoing management.
Assists with databases, files and correspondence related to faculty workload for the Biobehavioral Health and Nursing Science department. Maintains database for faculty academic, grant, and service productivity. Manages faculty evaluation process to include the preparation & maintenance of confidential files, annual faculty evaluations and reviews. Coordinates Department Chair files and meetings for faculty reviews. Works with Department Chair to gather evaluation data relevant to faculty evaluations. Schedules meetings with faculty related to faculty evaluations.
Manages all aspects of domestic and foreign travel arrangements for the Department Chair to include travel arrangements, accommodations, meetings, reimbursement, etc. Prepares and processes pre and post travel documents for all faculty and students in the Biobehavioral Health and Nursing Science department, including the College of Nursing Internal Travel Request form, USC Travel Authorization Form and USC Travel Reimbursement Voucher. Processes PeopleSoft advances as needed. Networks with conference sites to establish PeopleSoft supplier on-boarding for accounts payable.
Assists Department Chair in maintaining department budget and database. Responsible for ordering, processing, and reconciliation of department expenses (i.e., lab coats, textbooks, travel, etc.). Prepares monthly visa charge forms for purchasing card allocations and submits to the College of Nursing Business Director. Process PeopleSoft payment requests and purchase requisitions for procurement of goods and services. Networks with businesses/manufacturers to establish PeopleSoft supplier on-boarding for accounts payable. Works with the CON business office and human resources to accomplish needs of the department related to budget.
Manages faculty development opportunities to include writing clubs, mentoring groups, seminars. Work with internal and external consultants to provide seminars and faculty education according to planned agenda of the Department to include scheduling consultants, booking travel, payment of honorariums, and evaluations of seminars. Additionally, arranging infrastructure including scheduling, location, and any food or drinks needed for seminars or educational sessions.
Provides administrative support for the Faculty Council and PhD Council meetings to include preparation of agendas, recording and archiving of minutes and other historical documents, and distribution of final minutes; preparation of curricular proposals and facilitating progression of curricular proposals throughout the approval process.
Coordinates Nursing textbook adoption and assists department faculty in meeting University per semester ordering deadlines to ensure compliance with the Higher Education Opportunity Act (HEOA). Requests desk copies for instructor use and/or guides instructor through the process when they must request a desk copy directly. Maintains working relationships with textbook publishing representatives. Serves as the college liaison to the USC Bookstore.
Coordinates the PhD degree program from admission to graduation which includes; providing direct service coordination and communication with College of Nursing PhD Program students, and faculty. Primary responsibilities include; assisting with development and dissemination of PhD student recruitment information; creating marketing materials and in conjunction with college administration, coordinating Dean’s scholarships and fellowships financial aid program in conjunction with CON and USC Office of Financial Aid; organizing new student orientation and professional development opportunities; advising students on academic and professional development concerns; work with Graduate Program Directors on program changes to college bulletin, website, and graduate student handbook; providing support for registration activities, degree progression, candidacy exam and dissertation processes, convocation and commencement, and other student support services duties.
Manages, prioritizes, and coordinates the Department Chair calendar to include preparation/provision of all information and materials for briefing on meetings and events; attends meetings and events as assigned. Manages all calls for the Department Chair from faculty, staff, students, parents, outside constituents, and the public. Responsible for composing and processing written documentation and general correspondence and reports. Manages office files for the department.
Responsible for scheduling and management of PhD courses in Banner; University Workload System; and College of Nursing CENTRAL database in consultation with the Department Chair and Associate Dean for Academic Affairs. Serves in an advisory capacity regarding issues, concerns, and ongoing management.
Assists with databases, files and correspondence related to faculty workload for the Biobehavioral Health and Nursing Science department. Maintains database for faculty academic, grant, and service productivity. Manages faculty evaluation process to include the preparation & maintenance of confidential files, annual faculty evaluations and reviews. Coordinates Department Chair files and meetings for faculty reviews. Works with Department Chair to gather evaluation data relevant to faculty evaluations. Schedules meetings with faculty related to faculty evaluations.
Manages all aspects of domestic and foreign travel arrangements for the Department Chair to include travel arrangements, accommodations, meetings, reimbursement, etc. Prepares and processes pre and post travel documents for all faculty and students in the Biobehavioral Health and Nursing Science department, including the College of Nursing Internal Travel Request form, USC Travel Authorization Form and USC Travel Reimbursement Voucher. Processes PeopleSoft advances as needed. Networks with conference sites to establish PeopleSoft supplier on-boarding for accounts payable.
Assists Department Chair in maintaining department budget and database. Responsible for ordering, processing, and reconciliation of department expenses (i.e., lab coats, textbooks, travel, etc.). Prepares monthly visa charge forms for purchasing card allocations and submits to the College of Nursing Business Director. Process PeopleSoft payment requests and purchase requisitions for procurement of goods and services. Networks with businesses/manufacturers to establish PeopleSoft supplier on-boarding for accounts payable. Works with the CON business office and human resources to accomplish needs of the department related to budget.
Manages faculty development opportunities to include writing clubs, mentoring groups, seminars. Work with internal and external consultants to provide seminars and faculty education according to planned agenda of the Department to include scheduling consultants, booking travel, payment of honorariums, and evaluations of seminars. Additionally, arranging infrastructure including scheduling, location, and any food or drinks needed for seminars or educational sessions.
Provides administrative support for the Faculty Council and PhD Council meetings to include preparation of agendas, recording and archiving of minutes and other historical documents, and distribution of final minutes; preparation of curricular proposals and facilitating progression of curricular proposals throughout the approval process.
Coordinates Nursing textbook adoption and assists department faculty in meeting University per semester ordering deadlines to ensure compliance with the Higher Education Opportunity Act (HEOA). Requests desk copies for instructor use and/or guides instructor through the process when they must request a desk copy directly. Maintains working relationships with textbook publishing representatives. Serves as the college liaison to the USC Bookstore.
Coordinates the PhD degree program from admission to graduation which includes; providing direct service coordination and communication with College of Nursing PhD Program students, and faculty. Primary responsibilities include; assisting with development and dissemination of PhD student recruitment information; creating marketing materials and in conjunction with college administration, coordinating Dean’s scholarships and fellowships financial aid program in conjunction with CON and USC Office of Financial Aid; organizing new student orientation and professional development opportunities; advising students on academic and professional development concerns; work with Graduate Program Directors on program changes to college bulletin, website, and graduate student handbook; providing support for registration activities, degree progression, candidacy exam and dissertation processes, convocation and commencement, and other student support services duties.
Minimum Qualifications
Bachelor’s degree and 6 years related experience in business management, public administration, or administrative services; or equivalency.
Preferred Qualifications
Master’s degree and 4 years related experience in business management, public administration,
or administrative services.
or administrative services.
Knowledge/Skills/Abilities
Knowledge of office management. Expert computer skills with Microsoft Office programs. Skills in creating Excel databases. Ability to communicate effectively orally and in writing with faculty, staff, students and the general public. Ability to establish and maintain effective working relationships. Ability to exercise discretion in interpreting and applying established policies and procedures. Ability to understand and carry out complex oral and written instructions. Ability to set priorities and manage details independently.
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
04/01/2023
If Research Grant/Time Limited, give end date
Job Open Date
02/17/2023
Job Close Date
04/30/2023
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 30, 2023
.
The University of South Carolina offers a valuable benefits package including but not limited to:
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at UofSC.
Quicklink for Posting
https://uscjobs.sc.edu/postings/140478
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
gatheringourvoice.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, gatheringourvoice.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, gatheringourvoice.org is the ideal place to find your next job.