Administrative Coordinator

Why join us?

We are hiring! Atkins is seeking an Sr Administrative Coordinator for our expanding support to state agencies and communities in the U.S. This role can be in Austin, Dallas or Houston, TX. This position is also open in locations where we have a local office.

In this role you will provide administrative support to the C&II Central Sector responsible for a regional P&L including to the Sector Manager, division managers, project directors, project managers and operations coordinators. You will work closely with these individuals to add efficiency and organization resulting in streamlined operations.

Plays proactive role in ensuring that business development, project management, and administrative goals and deadlines are met

This is a hybrid position that requires to be on-site at least 2 days a week.

About Us

Atkins is one of the world’s most respected design, engineering, and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• Business Development: Check client LinkedIn and websites for industry days, networking events. Event/conference preparation support. Coordinating conference approvals and sponsorships. Coordinating meetings between Atkins and clients with awareness of proposals underway, potential Conflict of Interests. Tracking pursuits and opportunities in our client relationship management software tool.
• Team Management: Developing and refining new staff onboarding plans. Scheduling meetings.
• Legal: Coordination with legal department and project managers on review of contracts documents.
• Contracting: Processing approvals on contracts and necessary documentation along with Notarization.
• Project Setup: Support project managers in setup of projects in Atkins systems.
• Project Controls: Develop project control Excel spreadsheets and track weekly project charges. Coordinate with project managers on utilization of project budgets. Scheduling monthly project review meetings.
• Travel support: Booking travel and processing expense reports.
• Administrative support as needed in business processes and project execution.

What will you contribute?

• Bachelor's degree in Business Administration, plus ten years' experience. Without a degree, requires fifteen years' experience in progressively responsible administrative work.
• Proven interpersonal and organizational skills; knowledge of business administration practices and principles; quick learner; project financial skills; MS Office proficiency (Word, Excel, PowerPoint), web research skills; and personal computer proficiency.
• Notary (preferable, not required).
• Knowledge of the consulting engineering industry helpful.
• Ability to deal effectively and harmoniously with people at all levels of the organization.

What we offer at Atkins:

At Atkins, you will enjoy a robust rewards package which includes:

• Competitive salary
• Flexible work schedules
• Paid Time Off (PTO)
• Group Insurance
• Retirement Savings Plan with employer match
• Employee Assistance Program (EAP)
• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program

If this sounds like you and you would like to expand your career with us, apply today!

Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.

Please review Atkins Equal Opportunity Statement here:

https://careers.snclavalin.com/equal-opportunities-statement

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By submitting your personal information to Atkins, you confirm that you have read and accept our Privacy Notice.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, SNC-Lavalin family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.

https://careers.snclavalin.com/recruitment-agencies