Job description

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an* Administrative Associate to support our Washington, D.C.* office, located in Falls Church, Virginia.
Administrative staff at WJE are encouraged to take on responsibility and seek challenges in the position. A successful person in this role will demonstrate strong organizational skills with exceptional attention to detail, and a strong ability to adapt to changing priorities and project demands from multiple staff members, all while maintaining superior interpersonal skills. While many of the duties of this role will be clerical in nature, some of the demands include high-level administrative projects, requiring initiative, independent thinking, and the ability to synthesize complex concepts clearly and accurately.
WJE is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world. Since 1956, our applied experience from more than 175,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.
Responsibilities

• Support technical staff utilizing MS Office, and other computer program expertise in order to complete work product
• Collaborate with team members to prepare, edit, proofread, and assemble incoming and outgoing correspondence and documents adhering to the firm's template standards; documents will include reports, specifications, presentations, RFPs/RFQs, and marketing support materials
• Organize internal meetings, webinars, and conference calls, and coordinates outside activities, events, and meals
• Monitor timesheet/expense report submittals as needed
• Support project managers (PMs) with accounting, including running various reports, timely submission of draft invoices, and past due invoices of projects in the unit
• Support the team, as necessary, with a variety of other administrative tasks including, but not limited to, processing incoming/outgoing mail, assisting with copying, filing, binding, ordering office supplies, greeting visitors and answering incoming calls, and directing client inquiries as appropriate

Qualifications

• Three or more years of related administrative support experience
• Bachelor’s degree in English, communications, marketing, accounting, or business preferred
• Intermediate or advanced proficiency in Microsoft Office Suite, Teams, and Webex, as well as a willingness to learn other software packages (including digital image software and other databases)
• Excellent editing and proofreading abilities with strong verbal and written communication skills
• Willingness to learn and creatively solve problems while employing strong listening skills and high attention to detail
• Self-starter, with demonstrated capacity to handle multiple needs, organize workload, prioritize tasks, and adapt to change while presenting a professional demeanor and a high-energy client focus

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. This position requires visual acuity, listening ability, and reading and writing. Individuals must have the dexterity to be able to operate office equipment such as a computer, printer, fax, copier, telephone, voice mail system, and other office equipment. The position requires the ability to remain for extended periods at a workstation, as well as the ability to lift 25 pounds.
Annual starting base salary (gross): $41,900 - $65,300. Actual salaries will vary and will be based on several factors including consideration for a candidate’s qualifications, skills, competencies, and proficiency for the role. Base salary is one component of our total compensation package for employees. WJE offers an industry-leading total rewards package that enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans, generous 401(k) matching and bonus programs, time off to care for yourself and others, and investments in employees’ professional development, to name a few. More information on WJE’s total rewards package can be found here.
WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities, minorities, women, and protected veterans. (VEVRAA federal contractor)
WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time

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