Position Summary

Perform a variety of secretarial/administrative duties for a physician(s) through extensive patient contact

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

CLINICAL

• Make patient appointments

• Gather information from referring physician(s)

• Get films printed and pick them up

• Arrange and coordinate all preoperative appointments

• Contact primary care physician and request necessary referrals for testing

• Gather all results from preoperative appointments before surgery Fax information to PASS unit

• Schedule patients' surgery

• Pre-certify all surgical procedures

• Send surgical orders to the PASS unit

• Run physician(s) patient days

• Gather all path reports and operative reports for postop visits Prepare charts and bills

• Arrange transfer of patients from other hospitals (call admissions for bed, pre-certify, coordinate with other hospital)

• Mail out all clinical correspondence for physician(s)

• Other miscellaneous duties (medical records requests, etc.)

BILLING

• Gather demographics on patients for billing (if done at other hospital)

• Find all diagnosis codes for all surgical and office bills

• Verify that all surgeries have been billed

• Keep list of all surgical procedures and ICU billing performed by physician(s) File all patient information

ADMINISTRATIVE

• Complete applications for physician(s) to get privileges to other hospitals Keep track of all medical licensure and expiration dates Sort and open mail
• Arrange and coordinate educational courses such as the Physician Externship program and Diabetic Limb Salvage Conference.

• Coordinate faculty seminars and Grand Rounds at outside institutions

• Coordinate faculty interaction with referring physician groups to develop the practice.

• Coordinate quarterly business meetings for the Division.

• Coordinate quality assurance conferences and case conferences held by the Division on a weekly basis.

Qualifications

Education

• High school diploma or equivalent combination of training and experience is required.
• Strong knowledge of medical terminology is necessary.

Experience

• A minimum of 4 years of secretarial experience in the healthcare industry is required.
• Prior experience working with patient records, billing, and scheduling in a clinical setting is needed for this position.