HeartShare St. Vincent’s Services (HSVS) Nuevo Camino program is dedicated to providing 38 unaccompanied minors, ages 5-12, with a supportive, nurturing environment through transitional foster homes, daily education Monday - Friday, and supportive wrap-around services in the East Brooklyn section of New York City. Our program is rooted in ensuring that service delivery is trauma-informed, culturally appropriate, and tailored to the needs of each child while maintaining all program requirements of ORR. Nuevo Camino is looking for an Administrative Assistant, Program Assistant who will support and provide services for unaccompanied children.

Responsibilities:

• Provide support to Program Officers and Directors in oversight of program quality and quality assessment tools.

• Assist in general operations of the department or unit including, but not limited to, communication with internal and external stakeholders, data entry, tracking and reporting, and administrative support for funding proposal.

• Coordinate travel plans, conference presentations, and planning groups; negotiate meeting space; make arrangements for equipment and/or shipping.

• Greet and monitor the entry/exit of clients, vendors, stakeholders, and staff at the facility site.

• Provide assistance with monitoring preparation including collecting memos, training plans, and informal communications throughout the year and filing reports.

• Prepare check requests for vendors, consultants, and others as well as expense reimbursement requests as needed.

• Provide timely documentation in the UC portal.

• Assist with various programmatic communication processes and tools, including program memos, network communications, informational materials, and other communications and tools.

• Document next steps and follow-up items subsequent to meetings/events; identify priorities, responsibilities and timeframe for those activities; distribute assignments as appropriate; and track follow-through.

• Produce internal and external documents including meeting minutes, letters, forms, and briefings.

• Schedule, plan, and attend internal and external meetings; Maintain up-to-date contact lists and address changes in databases.

• Manage and conduct research on areas related to child welfare best practices as needed.

• Actively participate on the team and be able to develop strategies that will strengthen the Nuevo Camino program; Transport youth to appointments and unifications as needed.

• Will participate in agency meetings and training as required.

Qualifications:

• Bachelor's degree strongly desired, preferably in Business Administration, or another relevant field, and a minimum of three years of experience providing administrative/data entry support required OR equivalent combination of education and experience.

• Bi-Lingual: Spanish.

• Requires Driver's License.

• Provide timely, professional, and responsive communication with the team and other stakeholders.

• Proficient in web communications technology, including Teams, Go To Meeting, etc.

• Excellent verbal and written communication skills, especially in proofing communications.

• Proven ability to exercise utmost tact and diplomacy when dealing with confidential issues and ability to discern confidential issues.

• Demonstrated strong project management skills and ability to coordinate multiple projects simultaneously.

• Ability and willingness to travel up to 25% including escorting youth to family reunifications by car and air.

• Demonstrated willingness to explore and learn new technology (hardware and software) to increase the efficiency and effectiveness of the work.

• Commitment to ORR-Accompanied Minor's core mission and values and an ability to model those values in relationships with colleagues and partners.

• Demonstrated organizational skills with meticulous attention to detail and ability to organize and prioritize, independently determining shifting priorities and responding appropriately.

• HSVS requires all new hires to provide proof of vaccination prior to their start date. Employees who require accommodation for medical or religious reasons should notify Human Resources.