Administrative Assistant III - West Linn High School

Administrative Assistant for Registrar. Candidates bilingual in Spanish preferred.

This is an 8 hour/day, 10 month position under the Classified Bargaining Unit. The start date is as soon as possible.

Please note: To comply with Governor Kate Brown’s Executive Order, all staff, substitutes and volunteers in K-12 schools will be required to be fully vaccinated by October 18, 2021. Upon hire we will need to collect a copy of your COVID-19 vaccination card or evidence of a qualifying medical or religious exception from the mandate.

DEFINITION

Performs all computer-related functions relative to the front office and other tasks as assigned under the direction of the Assistant Principals and Principal. Maintains student progress, behavior, and health folders for each student; posts record of student achievement on transcripts; checks accuracy of GPA and class rank lists; provides transcripts and other records required for admission to other schools and colleges; request student records for new enrollments, checks these records for completeness, and reports grades to teachers; responds to requests for information about student progress from parents, students, and other schools; prepares letters and memoranda from rough drafts or oral instructions.

DISTINGUISHING CHARACTERISTICS

Employees at this level work under the general supervision of an administrator with responsibilities of a high school assistant principal and serves as an information liaison among the administrator, teachers, other district personnel, and the general public. This position is distinguished from the Secretary IV position because this position does not require the coordination of the work of other clerical employees in the same office nor is the employee required to exercise the same level of independent judgment as employees of higher classification.

DESIRABLE QUALIFICATIONS

Knowledge of:

• Business English, spelling, punctuation, and mathematics;
• Current office practices, procedures, keyboarding, and equipment.
• Rules, regulations, procedures, and functions of the district;
• Office management principles and ability to apply this knowledge to work problems.

Ability to:

• Read, write, and follow oral and written instructions with little supervision;
• Type with speed and accuracy;
• Keep moderately complicated fiscal records, ledgers, and control accounts;
• Work independently on difficult clerical tasks;
• Effectively communicate with students, the public, and other employees.
• Establish and maintain harmonious relationships with students, fellow employees, and the general public;
• Maintain confidentiality in all phases of work, i.e. records, meetings, etc.

Experience:

Two years of general clerical experience.

Education:

High school diploma or equivalent as required by Oregon Administrative Rules, Oregon Department of Education.

Benefits:

The West Linn-Wilsonville School District offers a competitive benefits package, including District-paid 6% PERS retirement contribution, Medical, Dental, and Vision insurance, an Employee Assistance Program, and Professional Development & Tuition Reimbursement (prorated based on FTE). For a full list of benefits offered to our employees, please click here.

Please note, Classified employees must work a minimum of .5 FTE to be eligible for insurance. Temporary staff are not eligible for Professional Development & Tuition Reimbursement.

Community and District Information:

The West Linn-Wilsonville School District is nestled within two thriving cities, West Linn and Wilsonville, within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools, music and arts endeavors, and the overall well-being of their patrons. The school district and surrounding communities have experienced steady, constant growth over the past three decades. The estimated student population of the District as of February 2023 is 9,100.

It is the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race, color, national origin, religion, sex, sexual orientation, age, marital status, veterans' status, genetic information, or disability shall occur if the employee with or without reasonable accommodation, is able to perform the essential functions of the position. These protections apply to students, employees, and other members of the public. West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services, educational programs, and employment. Persons having questions regarding equal opportunity and nondiscrimination should contact the Director of Human Resources at the West Linn-Wilsonville School District, 503-673-7095.