Job description

Job description

Title: Administrative Assistant

Status: Non-Exempt

Terms: Permanent Full-Time

Reports To: Director of Executive Administration & Contracts

Job Summary: The Administrative Support Assistant is responsible for providing administrative support to the daily operations of the Executive Administration Department. He/she will assist the Director of Executive Administration & Contracts and the CEO in administration.

Principle Duties and Responsibilities: Include those listed below and other duties as assigned by the Chief Executive Officer and Director of Executive Administration & Contracts.

• Organize, create, and maintain correspondences, ensuring completion, accuracy, and confidentiality.
• Become familiar with agency Policies and Procedures as it relates to daily operations.
• Assist in maintaining the Executive Team calendar.
• Assist Director of Executive Administration & Contracts in scheduling, organizing meetings, and training.
• Assist with preparing the board of directors pre-meeting packets.
• Perform customer service functions by answering incoming calls, emails, and postal mail for the executive office.
• Ability to work closely with all administrative departments, vendors, contractors and consultants.
• Process mail, make photocopies, fax documents, and perform other clerical functions.
• Ensure office copiers are functioning correctly and schedule maintenance in collaboration with IT Consultant and/or department

General Knowledge/Skill Requirements:

• Ability to work independently.
• Strong initiative in preparing special projects and day-to-day operations.
• Exceptionally proven organizational and time management skills.
• Solid knowledge of Microsoft Office and navigating skills
• Strong communication skills (both written and verbal)
• Attentive to detail; understanding the importance of accuracy.
• Maintain vital confidentiality of agency documentation and other matters.
• Team player, reliable, trustworthy, flexible, and adaptable to change.
• Sound judgment and decision-making skills
• Foster working relationships with staff/co-workers.

Working Experience Requirements: One to three years of experience in administrative support, experience dealing with diverse people from varying backgrounds.

Education Requirements: An associate degree in Business Administration, or related degree and one to three years of related non-profit experience.

Equal Opportunity Employer

Job Type: Full-time

Pay: From $32,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Lumberton, NC 28358: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Associate (Required)

Work Location: One location

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